Legal Administrative Assistant

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Job description

About Ropes & Gray:
Ropes & Gray is a preeminent, global law firm. The firm has been ranked in the top-three on The American Lawyer's prestigious "A-List" for seven years and is ranked on (url removed) International's "A-List" in the U.K. - rankings that honor the "Best of the Best" firms.

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.

The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Ropes & Gray is an equal opportunity employer.

Overview:
The Legal Administrative Assistant provides administrative support to a team of attorneys, paralegals and business support personnel. Some high-level responsibilities include building relationships with assigned team members, creating and editing documents, performing document comparisons, entering and editing daily time, arranging travel, coordinating meeting arrangements and providing overflow support for LEAs.

Responsibilities:
Develops and maintains effective relationships with internal stakeholders

Coordinates travel arrangements, including booking flights, hotels, and transportation

Processes invoices and expense reports

Supports the clean-up of diary entries according to client guidelines; transfers time to appropriate matters as necessary

Manages and coordinates logistics for meetings or events

Provides general administrative support, such as photocopying, scanning, and filing documents

Handles incoming and outgoing mail and packages

Collaborates with other departments and team members on various projects

Assists in the coordination of special projects and initiatives as assigned

Demonstrates technical proficiency in MS Office (Word, Excel, PowerPoint and Outlook) applications

Maintains confidentiality and handling sensitive information with discretion

Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges

Executes work with a high degree of precision and accuracy

Qualifications:
College degree or equivalent

Expert proficiency with MS Office (Word, Excel, PowerPoint and Outlook) applications

Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail

Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients

Expert communication skills

Proactive approach to problem-solving and strong decision-making capability

Experience working in a law firm, professional services organization, or customer service capacity

Compensation and Total Rewards Package:
Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

New York: $65,500 - $105,000

Working Conditions:
This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.

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