HR Associate

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Job description

The HR Associate reports to the Director, People & Culture and assists with all areas of Human Resource and Diversity & Inclusion initiatives. This role manages the HRIS (ADP Workforce Now) and the ATS system (Bamboo) for hiring and onboarding candidates, administers employee benefits and acts as a liaison between employees and the benefit providers, as well as ensures that the plans are managed in accordance with federal and state regulations.

Client Details

A well known media non-profit museum that is based in multiple locations.

Description

The role administers highly prestigious college and high school internship programs, onboarding, and open enrollment processes. The Administrator works collaboratively with all members of the organization to support a culture that promotes a high-level of employee satisfaction and engagement.

• Ensures that the new hire process is handled efficiently and ensures that files and all employee records are in compliance with employment laws
• Coordinates and implements annual benefits open enrollment through Bamboo HR and ADP Workforce Now, and responds to year-round benefits questions
• Coordinates and implements onboarding and new hire orientation in an inclusive, team-based approach with others within the Paley organization
• Administers benefit plans, including enrollments, changes, and terminations, utilizing ADP Workforce Now and other outside record-keepers as needed; responds to year-round benefits questions.
• Provides administrative support in all aspects of the two high volume internship programs using Bamboo HR, including posting on job boards (i.e., Handshake and LinkedIn), summarizing application and candidate information, scheduling, preparation and mailing of all candidate communication, etc.
• Assists with identifying and partnering with key colleges, universities, schools, and organizations to build reputation as a leading diverse employer and increase awareness and support programs and initiatives
• Serves as a resource to staff for payroll and benefits matters, resolves issues while maintaining employee confidence
• May assist in the development of new policies ensuring that they are appropriate for the Paley organization
• Collaborates with and supports Finance in expense tracking and other HR-related analyses
• Maintains employee data to ensure efficient HR processes
• In collaboration with the Communications department, may assist with the creation and distribution of internal staff messaging and communications, including the Paley employee newsletter
• Engages as an Ambassador for social media initiatives by actively sharing social media posts within one's networks, to amplify the organization's reach and foster community engagement.
• Participates in other projects as assigned

Profile

• • 2+ years of progressively challenging work experience in HR positions
  • Proficient in independently coordinating and directly handling benefits administration, open enrollment, onboarding, internship programs, and other HR programs
  • Strong work ethic with desire and preference to work in-person as part of a cohesive, collaborative, high-energy, in-the-office work environment
  • Experience with HRIS and ATS systems. Working knowledge of ADP Workforce Now and Bamboo HR a plus
  • Proven working knowledge of and skilled in LinkedIn
  • Excellent technical skills including Word, Excel, PowerPoint; skilled with mail merge in Outlook and Word.
  • Outstanding communication and interpersonal skills while maintaining strict confidentiality in handling sensitive information
  • Working knowledge of US employment laws and regulations
  • Effective with data-driven analysis and reporting
  • BA in Human Resources or equivalent work experience required; SHRM or SPHR certification a plus
  • Bilingual fluency in Spanish a plus

Job Offer

• Highly desirable hourly rate
• A true temp to permanent opportunity
• Hybrid work schedule with room for growth
• Wonderful company culture and strong HR team.
• Medical and dental benefits provided from day 1
• Monday to Friday 9:00AM - 5:00PM
• Non- Exempt position + overtime eligible position (when needed)
• This role will allow further development and working closely with the Director of People and Culture

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

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