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Executive Secretaries and Administrative Assistants

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Nexus Staff

2024-11-07 21:37:45

Job location New York City, New York, United States

Job type: fulltime

Job industry: Administration

Job description



Job Title: Administrative Assistant

Employment Type: Contract

Work Hours: 37.5 hrs./week

Work site: 100% Onsite

Location: 28 Liberty Street New York, NY 10005

Job Duration: 6 Months

Closing: 10/30/2024.

Minimum Education:

High school diploma or equivalent.

Work Experience:

1-2 years of relevant administrative experience.

Proficiency in using computers, copying, scanning, and printing.

Strong verbal and written communication skills for interacting with individuals in person and over the phone.

Job Duties:

Assist with the daily operations of the Managing Attorney's Office (MAO), including accepting service of documentation at the MAO window.

Open and close cases in various programs used in the MAO, such as NYMatters, Access, Microsoft Office, and CourtAlert.

Make court runs within the 5 boroughs to deliver and file documents or pick up documents.

Contact various courts across the state for information on cases.

Advise OAG staff on questions regarding filings, service to the courts, and working with United Lawyers Service.

Forward any CourtAlert notices to the appropriate staff assigned to that particular case.

Monitor eFax mailbox and send to the appropriate Bureau.

Answer telephone inquiries from the public, not providing legal advice.

Assist the general public that comes to file a complaint.

Perform other interdepartmental tasks and duties as assigned.

Preferred Skills:

Proficiency in Microsoft Office Suite.

Familiarity with CourtAlert software (training provided).

Ability to use public transportation within the 5 boroughs for court runs.

Strong interpersonal skills for interacting with colleagues and the general public.

Misc. Information:

In-office 5 days a week, from 9:00 AM to 5:00 PM.

No free parking available at the worksite location.

Office is accessible by 2, 3, 4, 5 (Wall St) J and Z (Broad St) subway lines.

Interviews will be conducted in person.

On-the-job training will be provided.

Metro cards are given for court runs within the 5 boroughs.

Department/Division: Executive Division/Managing Attorney's Office.

The Nexus Staff Difference:

Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.

We offer weekly payments via ACH (Automated Clearing House).

Serving as Prime Vendors to New York State and New York City for over 10 years.

Inform a friend!

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