Executive Assistant

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Job description

JOB DESCRIPTION
Role: Executive Assistant to Chief Legal & Risk Officer
Mode: temporary for about 4 months covering a leave
Dates: Need identified candidate to start ASAP (of the finalists for the CEO role, they will be considering silver medalist, if there is one)
Location: HYBRID NYC (corporate location: 250 Vesey Street) Tues/Weds and remote the remaining.
Team: Legal & Risk and will collaborate with Bonnie Ackerman, Director of Special Projects.
Profile: The very best of the best must have a minimum of 5 years, recent experience supporting a C-level executive(s). Have a knack for anticipating needs and curating a great day for their executive by accurate planning and consideration of needs, etc. Must be proactive, diligent and a stellar communicator with strong MSOffice (all applications) with exceptional scheduling skills. We need to see proven performance with a strong track record.
Budget/Rates: There is flexible budget here, per say, as we want to invite the very best please share options within reason of commensurate pay history my guess is that we will see candidates in the range, but please share best options.
Process: Submit meaningful comments that are relative to the need and profile along with LI - Initial .5 video session with Bonnie Ackerman > .15 with Peter Schwartz, Chief Legal & Risk Officer.

Client Risk Management

NYO Preferred
About the Team
The Risk Management division works to guide and support and manage risk in a way that protects the organization while allowing it to pursue its mission and strategic objectives. The division includes the legal, compliance, security, and accessibility-related functions at Client. Common to all these groups is a strong desire to support those who use Client services, including students, families, educators, and our colleagues, and to provide counsel and guidance that is wise, balanced, and solution-oriented.
About the Opportunity
The Executive Assistant is a critical function that supports the Legal & Risk leader. You re a go-getter - described by others as an unstoppable force - who stays calm, organized, and coordinated under pressure. You re ready to take on a role that allows you to learn and grow, and you re willing to meticulously execute your primary responsibilities while inquiring about ways to take on new tasks that pique your interest and provide added value to both divisions as well as the organization. At the core of this role, you serve as an Executive Assistant who maximizes leader impact by scheduling meetings, managing expenses, and booking travel. You are seen as foundational to the work we do. But it doesn t stop there.
We see this role as the best opportunity to learn and grow, both within and across businesses as well as within your own career. You ll work with executives and chiefs of staff to support our most critical work. We re looking for a rockstar and superstar who is looking for a unique role that offers the opportunity to experience and be a part of work at the most senior levels of the organization.
In this role, you will:

Provide administrative support to Risk Management Division Leadership (80%)
Manage the calendar of the Chief Risk Officer and General Counsel, as well as the Deputy General Counsel
Schedule and plan all division-wide activities
Schedule and plan convenings with external General Counsels
Manage expenses for the Chief Risk Officer and General Counsel and Deputy General Counsel and the Division
Manage travel details for the Chief Risk Officer and General Counsel
Ensure seamless execution of division-wide in-person, hybrid, or remote events, and help to prepare PowerPoint and other presentations
Assist with staff engagement initiatives
Maintain and update divisional records, such as the org chart and distribution lists

Support special projects that lead to division-wide impact Risk Management (20%)
Support the Chief Risk Officer and General Counsel on special projects as needed.

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

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