Executive Assistant

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Job description

Job Description

AECOM/Tishman is seeking an Executive Assistant (EA) to support the executive leadership of Tishman. This position will initially be project based in Mid-Town Manhattan, and future based at Tishman's HQ at 100 Park Ave, NYC.

The Executive Assistant to the COO's will have the expertise, knowledge and ability to anticipate needs, offer proactive solutions, and think critically in a professional manner.

Primary Job Responsibilities

Assist multiple executives (COO) with calendar management.

Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

Support time and task management, providing proactive solutions and guidance.

Manage a variety of tasks that facilitate the assigned Leaders' ability to effectively lead the organization including special projects, ELT related activities, preparation of reports and presentations, composing and responding to correspondence, making travel arrangements, and preparation of expense reports

Work closely with assigned Leaders to ensure alignment of upcoming commitments and responsibilities

Organize client, project and internal/external meetings including room bookings, preparation of conference rooms, coordinating with IT for additional technology requirements needed for engagements, and catering arrangements as required

Support office events planning and communication to foster a positive, connected culture.

Other projects/duties as assigned for the overall benefit of the organization as needed.

Protect the confidentiality of information shared.

About Construction Management - AECOM Tishman

Since 1898, AECOM Tishman has managed the construction of some of the world's most iconic buildings. We employ a diversified preconstruction and construction management staff of structural, mechanical, electrical, and civil engineers; architects; technology specialists; scheduling and cost control personnel; and construction estimators and accountants. We provide expert consultation and guidance in all phases of a building project, from master-planning, preconstruction options evaluation and decision-making, to design review, estimating, and scheduling, through procurement, construction and occupancy. AECOM Tishman's staff manages all consultants and contractors on a project, representing client interests throughout the project cycle. In total, AECOM Tishman has built more than 900 million square feet - including the tallest building in the Western Hemisphere, One World Trade Center in New York.

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