Administrator Assistant

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Job description

Who we are:

Hi! We're and we are on a mission to help Public Safety Agencies save lives every day. As the leader in emergency collaboration technologies, we're building a platform that brings operational improvement and game-changing capabilities to people in crisis, such as live video, instant chat, and location tracking. Our platform unifies the flow of life-saving information to emergency call centers, so they can handle emergencies faster than ever, and get to the right people, in the right place, at the right time. We currently provide services to over 400 million people in over eight countries worldwide, and partner with Amazon, Microsoft, AT&T and others to deliver life-saving technologies. Want to join our mission-driven team? Read on.

Headquarters: New York City, New York

Current Headcount: 180 People and counting .

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About the role:

Carbyne's Administrator Assistant is responsible for helping with events and administrative tasks. They will be the ones helping with events-related coordination including shipments, tracking packages, and more.

Here's what you'll be working on:

Assist in the coordination and execution of corporate events, meetings, and conferences.

Manage event calendars, schedules, and timelines to ensure all details are organized and tasks are completed on time.

Handle logistics such as venue bookings, catering arrangements, and vendor coordination.

Communicate with internal teams, clients, and vendors to provide event updates and respond to inquiries.

Prepare event materials, including signage, agendas, name badges, and other related documents.

Track and manage event budgets, invoices, and expenses to ensure adherence to financial guidelines.

Support on-site event management, including registration, guest assistance, and post-event wrap-up.

Maintain accurate records of event data, feedback, and follow-up activities.

Perform general administrative duties such as scheduling meetings, taking notes, and organizing files.

Ability to label and tag items, physically move or lift boxes, and ensure they are shipped to appropriate locations for various events.

Excellent verbal and written communication skills.

Requirements

Ability to manage multiple projects on time and budget

Proficient time-management skills, detail-oriented, and excel in the planning and execution of events.

Team player

Great interpersonal and communication skills

Ability to work 2 days a week from our NYC office.

Temporary Internship Opportunity.

Benefits

Our Promise:

Carbyne believes that every person has a right to equal employment opportunities without discrimination due to race, ancestry, place of origin, color, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability, pardoned record of offenses, or any other basis protected by applicable law. We also strive for a healthy and safe workplace and strictly prohibit harassment of any kind.

With Carbyne, Every Person Counts.

Note: We are unable to support employment visas at this time.

The pay range for this position in New York City is $18 - $25 per hour. Base pay offered may vary depending on job-related knowledge, skills, and experience.

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