Administrative Assistant (On-site)

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Job description

We are seeking an organized and detail-oriented Administrative Assistant to provide office support and clerical assistance to help meet the goals of the Bureau (LEMIO). The ideal candidate will play a key role in assisting the LEMIO Chief and other staff members with administrative tasks, ensuring smooth operations within the office.

Assist the LEMIO Chief with office and personnel management responsibilities, including the on-boarding of new staff.

Support the LEMIO Chief, Assistant Attorney Generals, and Analysts in tracking case progress and managing deadlines.

Review and manage office voicemail, responding as needed.

Assist with tracking and managing correspondence with covered agencies and other stakeholders.

Conduct initial phone calls with members of the public and individuals reporting law enforcement misconduct.

Coordinate and arrange meetings, witness interviews, and other necessary events.

Make travel arrangements and prepare travel vouchers as requested.

Process expense reimbursements for LEMIO staff.

Support recruitment efforts by coordinating interviews and gathering applications for hiring managers.

Prepare reports on unit activities, workload, and personnel requirements.

Order office supplies and assist with the onboarding of new hires and interns.

Schedule meetings, manage calendars, and handle other administrative tasks as needed.

Qualifications:

Education: High School diploma (preferred).

Strong organizational and multitasking skills.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Ability to handle confidential information with discretion.

Previous administrative or office support experience is a plus.

Benefits:

Health Insurance

Sick Time

401k

Location:

28 Liberty Street, New York, NY 10005

Duration: approximately 4 months with a possible extension

Apply by deadline: 11/13/2024

Shift Days/Times: 37.5 hours per week

Pay Range: $20.00 - $22.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.

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