Administrative Assistant Department of Biological and Vision Sciences

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Job description

The SUNY College of Optometry is seeking an Administrative Assistant to support the Department of Biological and Vision Sciences ( BVS ). The Department of BVS is responsible for all basic science courses essential to optometry education. The Administrative Assistant will report directly to the Department Chair and will be integral in managing a variety of administrative responsibilities and ensuring the smooth operation of the departmental activities. In this role, the Administrative Assistant will manage the daily operations of the office, handle internal and external communications, supervise office staff and work study students, assist with budget preparation and monitoring, prepare and maintain departmental records, and provide support to faculty and students. Duties typically include such activities as, but not limited to:

• Manage office operations including file maintenance, database management, organizing departmental meetings and taking meeting minutes
• Assist the Department Chair with budget development, monitoring and analyzing expenditures
• Support the planning and coordination of departmental meetings, events and projects including handling venue arrangements, catering, RSVPs and logistics
• Assist with proctoring all quizzes, midterm and final examinations within the departments of BVS and Clinical Education
• Provide assistance in administering assessments to students through ExamSoft (web-based assessment software), including formatting exams, uploading materials, generating item analysis and posting grades.
• Collaborate with the Dean for Academic Affairs to compile data on student performance across the OD Program
• Maintain faculty records including leave requests and timesheets
• Support other departments and offices, such as Office of Academic Affairs, as needed
• Perform other duties as assigned by the Department Chair or the Dean

Required Qualifications: Bachelor's degree or equivalent combination of education and relevant experience, superior verbal and written communication skills, the ability to use independent judgement and maintain confidentiality, and be proficient with Office 365 (MS Word, Excel, PowerPoint), Adobe Acrobat and social media platforms.
Preferred Qualifications: Experience in a multi-staffed administrative office (preferably in higher education). Ability to learn a variety of software applications (Meditrek, ExamSoft, Sharepoint, Faculty Success, Brightspace).

Salary range is $55,000 to $60,000 and there is also a generous benefit package. 15 days of annual leave to start and 13 paid holidays per year. We are a qualifying employer in the federal Public Service Loan Forgiveness ( PSLF ) Program. View our Benefits at a Glance .
The State University of New York, College of Optometry, is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act employer. The College actively seeks applications from women, veterans, individuals with disability, members of underrepresented groups, or anyone that would enrich the diversity of the College.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at or via email at .
To view the College's Annual Security Report, visit +security+report

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