Administrative Assistant

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Job description

About US:

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Job Summary:

Tryfacta is seeking a Administrative Assistant for our client in Western Regional Office, Administration, 584 Delaware Ave., Buffalo, NY 14202 . This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!

Position Title: Administrative Assistant

Location: Western Regional Office, Administration, 584 Delaware Ave., Buffalo, NY 14202

Duration: 2 Yrs

Work Schedule: Part-time M-F: 9am - 5pm

Responsibilities for this position include, but are not limited to:

Must be able to provide high-level admin support by:

Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings,

Act as immediate supervisor's personal representative in dealing with public and in routine contacts with other State executives,

Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response,formatting documents in Word and Excel

Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents,

Scheduling meetings and managing daily schedule for team members

Support an internal Personnel Database in Access while maintaining strict confidentiality

Troubleshoot for staff for multiple issues, including IT issues

Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

To be considered for this position, you should have: Skills, Education, or Experience

High school diploma (or equivalent),

Two-year minimum experience working in a professional office setting,

Excellent working knowledge of Microsoft Office (specifically Word and Excel),

The ability to enter data into, and extract data from, electronic databases,

The ability to work independently and on a team with different personalities,

The ability to handle multiple, shifting priorities,

Good organizational skills, including an ability to organize information into reports.

Preferred qualifications:

Certification in Microsoft Office products

Experience with personnel and Access databases

Knowledge and experience with computer information systems and computer programming

Experience with NYS Department of Health recruitment process

Tryfacta is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

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