Budget Administration Analyst

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Job description

The Administration Analyst is responsible for analyzing financial data and contracts to support the Public Safety programs budgeting and financial decision-making processes.

Responsibilities:

Analyze financial data and contracts to ensure compliance with program and agency policies and procedures

Develop and maintain budgets for various public safety projects

Monitor and report on budget variances and provide recommendations for corrective actions

Prepare financial reports and presentations to communicate financial information

Assist in requesting quotes for various projects for implementation and maintenance operations

Entering procurement requisitions Identify opportunities for cost savings and process improvements

Provide support to the Public Safety Budget and Management team on any administration, financial or contractual matters

TASKS:

The analyst will assist with daily activities such as entering procurement requisitions, maintaining and tracking project budgets, requesting quotes for equipment, services, and support for various projects.

Responsibilities will include:
" Assist the PS Management Budget team with the budgeting for Operating (OPEX) and Capital (CAPEX) Expenses.

" Assist with OMB request for Data on CPs and Contracts.

" Assist with the management of procurement requests from the Operational, Facilities and Radio areas.

" Assist with tasks related to business operations and personnel actions for the PS division, including the creation/processing for purchase request, iPARs, invoices, training request, facility request, etc.

" Enter remedy tickets to track appropriate requests.

" Respond to all inquiries in a timely manner and follow up on the status of outstanding items.

" Respond promptly to email communications from management when asked to take action or follow-up on a task.

" Invoicing, purchase requests, onboarding/offboarding consultants

" Be responsible for files as they relate to daily responsibilities;

Place files in an area where other team members can access them easily, taking care to not leave sensitive documents out in the open.

" Store Files (copies, scanned originals, spreadsheets) in the shared folder, creating subfolders as needed and uploading templates, forms, and documents for use by the unit.

" Handle requests received via email, phone, or messenger and in-person

SKILLS/EXPERIENCE:

" Bachelor's degree in finance, accounting, or related field is required.

" At least 4 years of experience in Budget and Contract analysis is required.

" Experience in Financial Analysis and Financial Reporting

" Strong analytical and problem-solving skills.

" Knowledge of financial reporting, budgeting, and procurements

" Excellent communication and interpersonal skills

" Ability to work independently and as part of a team.

" Attention to detail and ability to prioritize task.

" Experience using Microsoft Office with heavy excel use.

DESIRABLE SKILLS/EXPERIENCE:

" Knowledge of NYC PPB rules.

" Knowledge of GAAP accounting rules.

" Experience working for NYC agency.

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