Executive Secretary and Administrative Assistant

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Job description

Executive Secretary and Administrative Assistant

Job Number: (phone number removed)

Make a difference in your community. ECLARO is looking for a Executive Secretary and Administrative Assistant for our client in Albany, NY.

ECLARO's client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. If you're up to the challenge, then take a chance at this rewarding opportunity!

Responsibilities:

Must provide high-level administrative support by conducting research, preparing statistical reports;

Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, schedule meetings and organization/reconciliation of travel for Executives;

Knowledge of office administration and management; proper grammar, punctuation, and spelling; business communications and ability to take notes is necessary; Maintain office supply inventory;

Manage confidentiality and proper filing of sensitive matters;

Answer and manage phone calls; screen and direct calls to the appropriate staff;

Perform special assignments, studies and routine administrative functions as specifically directed;

Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response; and perform related duties as required.

Required Qualifications:

Must have a minimum of: three-years' experience working directly for a person in an executive position as an administrative assistant

In addition, must possess and/or have the ability to:

Work individually and as part of a team.

Track and manage reporting projects without daily oversight.

Excellent verbal communication, writing, and interpersonal skills.

Strong project management skills, including experience managing multiple time-sensitive, complex projects simultaneously.

Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.

Proficiency with Microsoft 365, including working experience with Excel, Webex, MS Teams and Zoom.

Manage various tasks as assigned.

Experience managing travel and other business expense reimbursement for senior staff including working in the Statewide Financial System

If hired, you will enjoy the following ECLARO Benefits:

401k Retirement Savings Plan administered by Merrill Lynch

Commuter Check Pretax Commuter Benefits

Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

If interested, you may contact:

Gail Ramos

(phone number removed)

Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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