HR Assistant

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Job description

Key Responsibilities:

1. Recruiting:
• Post job openings on College website, job boards and social media.
• Screen resumes and applications for certain roles, and schedule coordinate interviews with candidates and hiring managers.
• Coordinate with hiring managers to schedule interviews and facilitate the selection process.
• Assist in creating and updating job descriptions and job postings.
• Maintain applicant tracking systems and ensure compliance with recruitment policies.
2. Onboarding:
• Facilitate the onboarding process for new hires, including preparation of orientation materials and scheduling introductory meetings.
• Conduct new employee orientations, ensuring new hires understand company policies, procedures, and benefits, verifies I-9 documentation.
• Coordinate with various departments to ensure all necessary equipment and resources are provided to new employees.
• Track and manage onboarding documentation, including employment agreements and compliance forms in HCM (Workday).
3. Offboarding:
• Oversee the offboarding process for departing employees, including exit interviews, return of company property, and deactivation of access.
• Ensure accurate and timely processing of final pay, benefits, and other separation details.
• Maintain accurate records of employee departures and ensure compliance with company policies and legal requirements.
4. Benefits Administration

• Assists employees with selecting benefits choices and navigating enrollment process
• Audits records to ensure accurate employee deductions

1. Administrative Support:
• Provide administrative support to the VP of Administration, including calendar management, meeting coordination, and correspondence.
• Assist with the preparation of reports, presentations, and other documentation as needed.
• Manage and prioritize administrative tasks to ensure efficient workflow and timely completion of assignments.
• Coordinate and schedule meetings, conferences, and events as required.
2. General Human Resources Support:
• Assist in maintaining and updating employee records and Human Resources databases and electronic employee files.
• Help with Human Resources-related inquiries and provide support to employees regarding company policies and procedures.
• Contribute to the development and implementation of Human Resources policies and procedures.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience.
• Experience in higher education institutions desirable
• Proven experience in Human Resources or administrative support roles, preferably with exposure to recruiting, onboarding, and offboarding processes.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Expert in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Human Resources software and applicant tracking systems (ideally Workday).
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and a proactive approach to tasks and challenges.

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