Administrative Assistant

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Job description

Innova Solutions has a client that is immediately hiring for Administrative Assistant.

Position type: Fulltime - Contract

Duration: 12 Months

Location: Peapack, NJ

As Administrative Assistant, you will:

Job Description:

JPOSITION SUMMARY

Provide traditional administrative support to WWS personnel as needed. This support may extend to personnel located at other WWS sites when needed. Perform inspection readiness activities for WWS functions as required.

POSITION RESPONSIBILITIES
ALL LEVELS (BUSINESS SUPPORT 2, 3, and 4)
Provide traditional administrative support to WWS senior leadership in the management of day-to-day activates, including:
o Management of Outlook calendars
o Coordination of cross-functional and off-site meetings (i.e., scheduling, conference room reservations, teleconference/WebEx set-up, and associated logistics)
o Coordination of travel arrangements
o Preparation of expense reports and tracking of reimbursements
o Arrangement of interviews, onboarding and offboarding of employees and contractors
o Arrangement of visitor passes and access
o Preparation of purchase orders, coordination of requests, routing of invoices
o Ordering of supplies and equipment
o Set up and maintenance of electronic and hard copy project and correspondence files
o Management of distribution lists
o Coordination of new employee training
o Preparation and editing of reports and presentations using Microsoft Office software
o Tracking of workflow items, initiating follow-up when necessary
o Creation of meeting agendas and taking of minutes when requested

BUSINESS SUPPORT 3, 4
Perform line-specific activities as requested. Activates may include, but are not limited to:
o Resource management updates (i.e. headcount reports)
o Review and repository maintenance of org charts, CVs and job descriptions
o SharePoint and MS Teams site maintenance
o Reconciliation and quality control of documents
o GDMS document management
o Data analysis and metric development
o Tracking and posting of CMCD/GDMS entries
o AE white mail intake and metric reporting
Work with other WWS Administrative Support colleagues to provide back-up support for line-specific activities due to periods of high activity or colleague absence
Develop and provide training on Pfizer's administrative procedures and processes

BUSINESS SUPPORT 4
Support the most complex workflow and inspection readiness activities as required

ORGANIZATIONAL RELATIONSHIPS
This position will support across WWS supporting Business Management, Safety Quality, Risk Management, Product Safety Surveillance and Drug Safety Unit.
The role will require direct collaboration with colleagues across sites inclusive of Sr VP, VP and Director level roles.

EDUCATION AND EXPERIENCE
Minimum administrative experience of 3 years (Business Support 2), 5 years (Business Support 3), 7 years including support of senior leadership (Business Support 4)
High-school diploma or General Educational Development (GED) required; Bachelor's degree preferred

TECHNICAL SKILLS REQUIREMENTS
Proficiency in Microsoft Office Suite
Experience using Pfizer systems preferred (e.g., Ariba, PT&E, etc)

Thank you!

Harish Yadav

Phone:

harish.yadav

PAY RANGE AND BENEFITS:

Pay Range : $26.00-$30.00 per hour.

Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• Named One of America's Best Employers for New Grads by Forbes (2024
• Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, )
• One of the Largest IT Staffing Firms in the US - Ranked by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US - Ranked by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications

Website:

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at or . Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

American Cybersystems, Inc is acting as an Employment Business in relation to this vacancy.

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