Accounting Assistant

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Job description

Overview:
The Fiscal Assistant will provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under his or her control.

Responsibilities:
Ongoing processing of all payables:

Organize, print scan, and file all payables processed by Accounts Payable/fiscal assistant.

Maintain and manage invoices within Accounts Payable Email.

Prepare/assist in preparation and organization of all audit requests for disbursements.

Prepare/assist in preparation and organization of quarterly documentation required for Abbott reports

Create all new files required for new fiscal year, and organize, box and move to storage all old documentation.

Create new binders for Accounts Payable and Receivable for new fiscal year, including rotating old files in storage.

Create all new folders for Bank reconciliations and rotate old files in storage.

Assist with accounts receivables check and cash deposits, both electronically or physically; file documentation appropriately.

Maintain accounting spreadsheets and organize all gift cards for agency.

Assist with calculation and reporting of in-kind donations.

Assist with ordering office supplies and management of inventory.

Assist with monthly reconciliation of agency EZ-Pass Administration.

Assist with monthly Verizon and Amex reconciliation.

Perform other general accounting clerical duties, as assigned, and provide backup coverage for other accounting functions when appropriate.

Qualifications:
High School, Associates Degree in business administration preferred. Demonstrated experience working in non-profit fiscal department preferred.

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