Office Coordinator

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Job description

Job Description:
At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Coordinator to join our talented team at our office located in at our site in Rahway, New Jersey.

In this role, you will manage the site project office operations and support the entire project team, including internal and external partners. You will also ensure the smooth functioning of site utilities and break area (canteen) facilities, maintain office supplies, and identify constraints and prepare mitigation and contingency plans.

You will be required to be in the field on a construction site 5 days a week!

Additional Responsibilities

Development of the project Onboarding Package

Check, Organize and administer Conference Rooms Daily (Organization, setup, chairs, IT equipment, White Board with supplies.)

Check, Organize and administer Big Room Daily

Management of the Big Room Set up and configuration with support of the team.

Management of Project Supplies - Ordering, Receipt, stocking, Invoice Receipts to Accounting

Management of the project Café - Supplies, Equipment, and goods daily.

Management of Weekly Team Luncheon, Meals for MACS (Ordering, Delivery, etc )

Manage overall Office Organization, Look

Support printing and displaying of MACS team Messaging, Reports, Project Mural Data on a weekly / Monthly basis (Team provide data)

Come join our dynamic team that creates world-class designs for our clients and propel your career to new horizons!

Qualifications & Requirements:

Proactive personality with strong project management skills.

Proficient in Excel, Teams, Word, PowerPoint, and Mural.

Excellent communication skills across all levels.

Strong organizational skills and ability to develop a teamwork culture.

Knowledge of organizational psychology and behavior.

Self-directed, motivated, and driven.

Strong emotional intelligence and forward-thinking to anticipate needs.

Relationship-building and time management skills.

IPS will not sponsor employment visas for this position.

About Us:
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

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