Data Entry Specialist

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Job description

SUMMARY

The Data Entry Specialist is responsible for entering invoices and data into the PeopleSoft and Maximo Systems as well as assist the Accounts Payable Manager as needed.

ESSENTIAL DUTIES

25 % Vouching invoices into PeopleSoft and Maximo

25 % End to end processing of all inbound rail invoices

15 % Scanning and uploading documents into Filebridge

10 % Work with upper management related to tax and legal audits and provide requested documentation.

10% Handling vendor and departmental inquiries via phone and email communication

5% Filing

5% Review and research vendor statements for open credits

5% Responsible for distributing incoming mail and Perform other duties as assigned.

5% Retrieval of documents from our DataView imaging system.

5% Special projects as assigned.

LEVEL BASED COMPETENCIES

Level Based Competencies are to be designated based on job level and content.

Adaptability

Building Strategic Working Relationships

Technical/Professional Knowledge & Skills

Stress Tolerance

Communication

Technical knowledge/skills (entry, intermediate, advanced)

Intermediate Excel skills

Strong knowledge PeopleSoft/Maximo

General knowledge/skills (entry, intermediate, advanced)

Excellent interpersonal skills

Strong attention to detail

Ability to multi task

Ability to work as a team player

Education/Experience

Bachelor Degree preferred

Minimum of 2 years experience in accounts payable

Additional Job Description

Additional Job Description

SUMMARY

This position requires a person, who performs at high level of accuracy and efficiency, is well organized and demonstrates ownership and initiative to accomplish goals. Must have the ability to multi-task in a high volume environment to meet departmental deadlines. Excellent communicator with strong analytical skills.

ESSENTIAL DUTIES

55% Process and enter a large number of priority invoices per week for Asphalt and Raw Materials

20% Research and follow-up on inquiries related to invoice/payments for the plant, corporate personnel and vendors

20% Work the unassigned queue in CartaAP to ensure invoices are processed timely

5% Special Projects as assigned

LEVEL BASED COMPETENCIES:

Adaptability

Building Strategic Working Relationships

Technical/Professional Knowledge & Skills

Communication

Technical knowledge/skills (entry, intermediate, advanced)

Strong knowledge PeopleSoft/Maximo

Google Suite

General knowledge/skills (entry, intermediate, advanced)

Must possess excellent data entry skills

Must have excellent oral and written communication skills

Solid understanding of Accounts Payable principles

Ability to multi task

Ability to work as a team player

Education/Experience

2-3 years Accounts Payable Experience

Reference #: (phone number removed)

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