Executive Assistant to the Chief Technology Officer

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Job description

Job Description

The Operations & Technology division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the Chief Technology Officer (CTO). You will play a critical role in supporting the CTO in various administrative and operational tasks. This position requires exceptional organizational skills, a proactive mindset, and the ability to shift priorities as needed and manage several work streams at a time.

The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the Operations & Technology organization as well as across NBCU/Comcast on behalf of the CTO.

Hybrid: This position has been designated as hybrid, generally contributing to the Englewood Cliffs campus in New Jersey a minimum of four days per week.Role will also require the ability to travel regularly to 30 Rockefeller Plaza in New York.

Responsibilities:

Serve as a liaison between the CTO and other departments, team members, clients, stakeholders and outside vendors.

Draft and edit internal and external communications, ensuring clarity and professionalism.

Proactively manage and maintain the CTO's calendar, including scheduling internal and external meetings, coordinating travel, and organizing small- and large-scale meeting logistics.

Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly

Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable

Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings

Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval

Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions

Coordinate internal group communications using newsletters, intranet postings, and messaging tools

Create and edit presentations, agendas, spreadsheets, and reports

Manage and organize executive files, physical and electronic, as required

Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required

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