Personal Assistant

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Job description

The Administrative Assistant is responsible for a variety of administrative and clerical tasks. Administrative Assistant responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems. Excellent oral and written communication skills and the ability to organize their work using tools, like MS Excel, MS Word, Outlook, Microsoft PowerPoint and Adobe Acrobat and office equipment is required. A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of the office.

Duties and Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings
• Write and distribute email
• Assist in the preparation and delivery of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies
• Ability to interface with all levels of corporate, group and division management
• Accurately input new orders, and close out completed orders, in accounting systems
• Other duties or special projects as assigned

Minimum Qualifications

• High school diploma or equivalent education required
• 3 years of administrative assistant experience
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Preferred Qualifications

• Advanced degree
• Minimum of 6 years of related experience
• Clerical experience in an Engineering environment

Critical Competencies

• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite or similar software.
• Strong attention to detail, organizational skills, and the ability to set and meet deadlines in a fast-paced environment.
• Ability to perform multiple priorities in a fast-paced environment and ability to work independently. Creative thinker with sound judgment.
• Ability to remain calm under the pressure of multiple deadlines.
• Excellent customer service skills.
• Work well with others to achieve common goals; supportive, encouraging and collaborative.

Working conditions

This position works in an office environment with no travel required.

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