Project Controls Specialist

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Job description

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company's mission, vision, and values.

OUR MISSION: We are a customer-centric partner providing innovative solutions. The safety, well-being, and career growth of our team members are the benchmarks of our success.

POSITION TITLE: Project Controls Specialist

CLASSIFICATION: Non-Exempt

POSITION OVERVIEW:

ADB is a Nationwide full turnkey provider of technology infrastructure solutions including Wireline, Wireless, Technology, P&I and Engineering. Our customer centric approach has ensured long term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset ensuring that their safety, well-being, and career growth are always our number one priority. Our ALL IN culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our Communities.

ADB is seeking a Project Controls Specialist to perform critical administrative functions within the Project Controls group. The Project Controls team provides administrative support on various functions of the Project Management lifecycle including billing, permitting, close out and production tracking. This position will be a subject matter expert of billing and close out processes within the department ensuring quality, efficiency and standardization. The ideal candidate will have extensive administrative knowledge and experience, possess a high level of attention to detail with a strong work ethic and ALL IN attitude to achieve results.

ROLES AND RESPONSIBILITIES:

Provides high-level administrative support within the Project operations team, including but not limited to, reporting, billing, project closeout, purchase orders, permitting, etc.

Acts as the key seat to the Project Controls Manager; leads by example and can train, coach, and mentor Project Coordinators within the team

Subject Matter Expert of project billing processes and analytics; is forward thinking and has full understanding of billing data including revenue assurance

Highly accountable to complete billing milestones on a consistent basis; reviews aging reports and drives solutions proactively

Performs project closeout tasks including final billing true up, inventory allocations, partners invoice reconciliation, release of liens, etc.

Collect, analyze, and report on various items within multiple customer systems

High level of professionalism to communicate directly with customer contacts on aged receivables and/or change order discussions

Ability to review and understand construction drawings and specifications

Knowledge of regulations driven by local and state municipalities (public safety, traffic control, right of ways, etc.)

Strong communication and collaboration skills; problem solves at a high-level for internal stakeholders, subcontractors, vendors, customers, operations managers, etc.

Highly interdependent with operations teams and leaders; provides regular reporting on various items including close out status, invoicing results, production trends, etc.

Fully understands and adheres to department standards and processes; trains and drives accountability throughout the team to follow standards

Performs other position duties when requested

SUCCESS FACTORS:

A strong belief in ZERO- Being Safe 100% of the time is the expectation

Alignment with company mission, vision, and values

Strong work ethic with an attitude

Strong team player with the ability to adapt to diverse team members

Ability to perform in a fast-paced work environment

A high level of time management, accountability, and prioritization skills

Self-motivated, goal- oriented, and driven to accomplish department goals

Ability to be organized, problem solve, and be solution oriented

Strong ability to influence desired outcomes by master relationship building

Strong communication and collaboration skills

Strong data analytics skills; advanced in Microsoft Excel

Proficient with Microsoft Office

WORK ENVIRONMENT:

This position operates out of a temperature-controlled office environment

This role routinely uses standard office equipment such as laptop computers, copy/fax, and smartphones

EXPERIENCE AND EDUCATION:

3+ years of high-level administrative experience supporting project management teams required

1+ year of invoicing, finance, accounting experience required

Previous experience supporting construction, engineering, and/or procurement teams preferred

High School diploma or equivalent required

ADB Companies, LLC is an equal opportunity employer. All candidates agree to complete a selection assessment and pre-employment drug screen.

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