Administrative Assistant II - Non-Exempt

---

Job description

A client of Innova Solutions is immediately hiring for a Administrative Assistant II.

Position type: Full-time Contract
Duration: 09 months Contract
Location: Plymouth Minnesota

As an Administrative Assistant II you will:

We are seeking a highly organized and proactive Administrative Assistant II to join our team. The successful candidate will be responsible for providing comprehensive administrative support to functional managers and teams, coordinating office activities, and managing various projects to ensure the smooth operation of our office environment.

Job Responsibilities:

• Support day-to-day needs and requests of functional managers, including calendar management, travel arrangements, and correspondence.
  
• Secure space for meetings and events, ensuring all logistical requirements are met.
  
• Place catering orders for office meetings and events, considering dietary restrictions and preferences.
  
• Manage the ordering process for office supplies and equipment, ensuring timely delivery and cost-effectiveness.
  
• Assign seating to onsite employees, taking into account team dynamics and space utilization.
  
• Act as Area Coordinator, overseeing designated areas of the building and ensuring a conducive work environment.
  
• Manage special programs as needed, including employee recognition initiatives and office wellness activities.
  
• Assist with employee training logistics, including scheduling, materials preparation, and completion tracking.
  
• Collect and organize slide information for town hall meetings, collaborating with stakeholders to ensure content accuracy and relevance.
  
• Support the onboarding process for new hires, providing administrative assistance and facilitating a seamless integration into the company.
  
• Collaborate with managers to maintain new hire checklists, tracking progress and ensuring all necessary steps are completed.
  
• Send team communications as needed, ensuring that messages are clear, timely, and aligned with organizational objectives.
  
• Regularly collaborate with other administrators and support personnel to share best practices and optimize office operations.
  
• Prioritize tasks effectively, demonstrating strong organizational skills and attention to detail in a fast-paced environment.
  
• Lead daily office work independently, demonstrating initiative and the ability to manage multiple responsibilities simultaneously.
  
• Manage various projects pertinent to the administrative role, ensuring that deadlines, budgets, and quality standards are met.
  
• Coordinate travel arrangements and submit expenses, ensuring compliance with company policies and cost-effective travel solutions.
  

Qualifications:

• Bachelor's degree or equivalent work experience in an administrative support role.
  
• Proven experience in providing high-level administrative support in a dynamic and fast-paced environment.
  
• Excellent organizational skills and the ability to prioritize tasks effectively.
  
• Strong interpersonal and communication skills, with the ability to interact with employees at all levels of the organization.
  
• Proficiency in Microsoft Office suite and other relevant software applications.
  
• Experience in project management and the ability to manage multiple projects simultaneously.
  
• Familiarity with travel coordination and expense reporting processes.
  
• Ability to work independently and demonstrate initiative in problem-solving and decision-making.
  
  

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.
Thank you!

Sonam Yadav
PHONE +1) )
EMAIL ()

PAY RANGE AND BENEFITS:
Pay Range : Pay Range: $25 - $27 per hour.
Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• Named One of America's Best Employers for New Grads by Forbes (2024
• Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, )
• One of the Largest IT Staffing Firms in the US - Ranked by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US - Ranked by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications
  
  

Website:

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at or . Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

American Cybersystems, Inc is acting as an Employment Business in relation to this vacancy.

<!– job description page –>