Payroll and People Operations Senior/Specialist

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Job description

Job ID: W-2024-GT
# of Openings: 1
Category: People Team
Type: Permanent/ Full-Time

Overview

If you're looking for a high-energy, inclusive atmosphere and a company that understands the importance of work/life balance, Commonwealth is your match! From generous bonus and 401(k) programs to tuition reimbursement and flexible work schedules, Commonwealth is focused on helping its employees thrive in an environment suited to their needs. On top of all that, the People Team department offers a hybrid work schedule, so you'll be able to work from home for part of the week!

We're looking for a payroll and people operations senior/specialist to join our ranks. The payroll and people operations specialist will be responsible for accurately and independently administering bi-weekly payroll for 1,200 + employees. This role will work to ensure smooth onboarding as well as play a critical part in maintaining employee satisfaction and operational efficiency within the People team.

We pride ourselves on fostering a collaborative and innovative workplace where every team member is valued. Our commitment to continuous improvement and excellence is reflected in our dedication to employee development and well-being.

Key Responsibilities

We are looking for a Payroll and People Operations Specialist who is meticulous, detail-oriented, and committed to maintaining high standards. The ideal candidate will have a passion for accuracy and a strong work ethic, thriving in a dynamic and fast-paced environment. As a critical member of the People team, you will play a key role in ensuring smooth payroll operations and maintaining employee satisfaction at all levels of our organization. Your contributions will directly impact our company's success and the well-being of our employees.

Payroll Administration:

• Accurately process bi-weekly payroll across multiple states for all level of employees and process off-cycle and manual payments as needed
• Manage payroll-related tasks, including data entry, wage calculations, deductions and then back-end review and reconciliation
• Ensure compliance with federal, state, and local tax regulations by accurately calculating and submitting payroll taxes and deductions
• Maintain accurate payroll records and ensure compliance with federal, state, and local regulations
• Respond to employee inquiries regarding payroll issues and resolve discrepancies
• Thoroughly prepare and accurately submit payroll reports as required
• Maintain confidentiality and security of payroll information
• Assist with internal, external and workers compensation audits
• Collaborate with People and finance teams to ensure seamless payroll operations
• Maintain and track earnings accruals for annual bonus and bi-annual bonus payments
• Reconcile benefit invoices that require coordination with payroll reports

People Operations Support:

• Address employee and manager questions and concerns regarding any People-related topic (payroll, compensation, performance management, benefits, Paid Time Off, etc).
• Reviewing and assisting with Leave calculators with a particular focus on intermittent leave calculations
• Coordinate and facilitate the onboarding process for new hires, including preparing onboarding materials
• Ensure processes across any stage of the employee lifecycle are documented and processed accordingly
• Maintain accurate and confidential employee records

Core Strengths and Skills

• Proven experience as a Payroll Specialist or in a similar payroll role, with a focus on multi-state payroll
• Excellent organizational skills and a talent for accuracy
• Strong understanding of payroll processes, tax regulations, and compliance requirements
• Proficient in payroll software and MS Excel
• Excellent analytical skills with a high level of attention to detail and accuracy
• Prior experience with Microsoft Excel a plus
• Effective communication and interpersonal abilities, with an indispensable service mindset
• Ability to prioritize tasks, meet deadlines, and work independently or collaboratively within a team
• Ability to handle sensitive information with confidentiality

Additional Skills and Knowledge

• Bachelor's degree or equivalent experience in Payroll, Human Resources, Accounting, or related field preferred.
• Minimum of 4 years of successful experience in payroll administration and office support.

Have we piqued your curiosity? Can you see yourself thriving in this opportunity?

Picture Yourself Here

At Commonwealth, we believe in a better world. We hold ourselves and each other to higher standards. We take care of one another. That's why we invest in you-we encourage employee growth both in your career and education; we are building out a robust diversity, equity, and inclusion program; we offer incredible health care benefits; and we find plenty of occasions to celebrate. What's not to love?

We are always striving to be better, and we are looking for employees who share that same mindset. Better people, better coworkers, better leaders, better creators. Bring your best work and your full self to the table, and we will do the same. Together, we can build a better future for our advisors, their clients, our company, and you.

About Commonwealth

Commonwealth Financial Network, Member FINRA/SIPC, a Registered Investment Adviser, provides a suite of business solutions that empowers more than 2,000 independent financial advisors nationwide. Privately held since 1979, the firm has headquarters in Waltham, Massachusetts; San Diego, California and a new office opening soon in greater Cincinnati, Ohio.

Turning our advisors into raving fans starts by doing the same for our employees. We foster an environment of excellence, growth, rewards, and fun in equal measure, which has earned us 44 Best Place to Work awards.

The Fine Print

We care about your online safety as a prospective employee and encourage you to exercise caution when responding to job postings online. Commonwealth will never ask potential hiring candidates to pay or transfer funds as a precondition of interviews or employment, nor will we authorize recruiters or agents to do so on our behalf.

Commonwealth is an equal opportunity employer, making intentional efforts to source talent from all backgrounds.

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