Electronic Records Clerk for Personal Care Management Dept

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Job description

Position Title: Electronic Records Clerk for Personal Care Management Dept

Location: Tempus Corporate Headquarters, 600 TECHNOLOGY CENTER DR, STOUGHTON, Massachusetts, United States of America

Requisition Number: Req

Date Posted: Monday, October 7, 2024

Description: Tempus Unlimited, Inc. is a nonprofit organization that provides community-based services to empower children and adults with disabilities to live as independently as possible in the least restrictive environment. The agency, through its programs and services, encourages the inclusion of people with disabilities into the mainstream of society, including social, recreational, family and work activities.

Summary/Objectives

The Electronic Records Clerk works in the Personal Care Management Department and follows HIPAA rules for Privacy and Security Rules, with handling and processing electronic documents. This role is responsible for processing electronic consumer records according to program regulations of quality standards. Responsible for quality checks for ensuring the accuracy and completeness of various documents according to the program rules and standards. Manages the process of digitizing paper and electronic formats for storage and retrieval. Provides technical support to both administrative and community staff across all Community Services programs and help with efficiencies and build knowledge .

Essential Functions

• Preform Quality Assurance to ensure legibility and accuracy on all documents
• Preform Quality Assurance to ensure legibility and accuracy for all integrated Care referrals and renewals
• Import, scan and store all paper and electronic formats in the proper consumer record
• Labeling paperwork in Laserfiche according to the document and date of document.
• Enter date in appropriate Zuke field
• Perform data entry and organize documents according to community services program categories
• Maintain and operate scanner and access scanning quality
• Track, document and create daily reports of incoming and outgoing documents
• Confirm through regular quality checks, that documents are properly filed in proper consumer record
• Archive and securely discard duplicates and obsolete documents
• Other duties as assigned by Program Manager
• Have good knowledge and adhere to HIPAA Privacy and Security rules for processing confidential documents
• Must report all suspected incidents of consumer sexual/physical abuse and neglect to the Disabled Person Protection Commission (DPPC)
• Assist other department as needed
• Other duties as assigned by Supervisor

Competencies

• Must display teamwork and commitment while performing daily duties
• Must demonstrate initiative and discipline in time management and assigned completion
• Excellent organizational skills for initiation and maintenance of efficient workflow
• Regular and reliable attendance and time reporting
• Excellent organizational skills
• Able to operate a computer keyboard, mouse, and other office type implements to accomplish quality oversight, and document imaging duties
• Ability to work in a high production environment while maintaining close attention to detail
• Ability to work independently

Preferred Experience

• Must have experience working in an office environment

Required Education

• High School Diploma or equivalent education

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• This job requires at various times, the following physical activities: sitting, reaching, carrying, walking, pushing, pulling and lifting, finger dexterity.

Travel

• No travel is required for this position.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Authorization/Security Clearance

All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts.

EEO Statement

Equal Employment Opportunity is a fundamental principle at Tempus Unlimited, Inc. where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Job Family: Associate

Pay Type: Hourly

Hiring Rate: $20.00

Compensation details: 20-20

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