Department Specialist I

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Job description

Under direct supervision, performs a variety of administrative duties such as typing, maintaining calendars, compiling routine reports, and filing. Receives general direction and follows standard procedures and written instructions to complete assigned tasks. This position is full time M-F 8am to 4pm with no weekend or holiday hours.

ESSENTIAL RESPONSIBILITIES:

• Uses a variety of software packages to prepare routine correspondence. Proofreads and checks materials for spelling, grammar, layout, and punctuation, making changes as appropriate. This may include assignments of a confidential nature.
• Maintains established databases. Compiles routine information for inclusion in reports. May create simple spreadsheets and graphs using department data.
• Processes forms, makes copies, scans documents, prepares faxes, and orders office supplies as requested.
• Establishes and maintains files and records.
• May provide back-up support for other areas.
• Sorts and distributes incoming mail; may prepare outgoing mail.
• May maintain calendars, arrange appointments, meetings, and tracking of documentation.
• Performs other duties as required.
  
  

JOB SPECIFICATIONS:

• High school degree or equivalent.
• Previous (1-2 years) administrative or related experience required.
• Prior healthcare experience or knowledge preferred.
• Strong written and verbal communication skills.
• Ability to use standard corporate software packages.
• Ability to multi-task and work under tight deadlines.
• Proficiency in typing.
• Covid vaccine card.

EEO Statement

Element Care is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.

Element Care is committed to valuing diversity and contributing to an inclusive working environment.

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