Administrator - AP (Req #: 1691)

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Job description

Location: Littleton, MA
Date Posted: 09/18/2023
Salary Interval: Salary

SAFELY Building America's Infrastructure Since 1972

Robert W. Pereira founded The Middlesex Corporation (TMC) in 1972. Through his vision, drive and commitment to Safety, Quality and Excellence, the organization, now encompassing various companies throughout the United States is a leader in the heavy civil construction and paving industries. This year, The Middlesex Corporation was ranked by ENR as the 222nd largest contractor in the country out of more than 35,000 construction companies and 50th of the Top 50 Domestic Heavy Civil Contractors. The Middlesex Corporation is headquartered in Littleton, Massachusetts with regional offices in West Haven, Connecticut and Orlando, Florida.
The sustained success is a result of the Leadership and Team Members living the core values of Safety first in everything we do, Quality in all we offer, Integrity in the way we act and do business, Professionalism in how we represent ourselves and the company, Strong Work Ethic that produces positive results, and Commitment to the Success of all Team Members and Stakeholders.

Our Goal is to sustain our exemplary Safety record while growing into a diversified "Top 100 ENR Company" and being recognized as "One of the Best Places to Work."

Please see HR for information on physical demands and work environment of this job.

Team Member Competitive Benefits:

• 401k Savings Plan with 25% Company Match
• Health/Vision/Dental Insurance
• Life/Disability Insurance
• Paid Vacation/Holidays
• FSA
• Voluntary Benefits
• Health Care Advocate
• Tuition Reimbursement
• Training
• Team Member Referral Program

Please complete the employment application for consideration of employment with The Middlesex Corporation.

We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, disability, national origin, veteran status, sexual orientation, or other legally protected status.

Position Summary:

Compute, classify, and record numerical data to process bills received from vendors, including performing any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near-misses to ensure adherence to our Number One Core Value - Safety first, in everything we do.
• Receive, distribute and process invoices received for payment.
• Ensure all invoices have proper approval and supporting documentation.
• Match vendor invoices with delivery slips and purchase orders utilizing company's ERP computer and data base management system, Vista, and/or via email processes.
• Verify quantities, prices, and vouchering for data entry into a job cost system.
• Research vendor statements, phone calls and discrepancies.
• Process team member expense report reimbursements and assist with credit card charge research and check-run processing activities.

Qualifications:

• Entry level; minimum 1-2 years experience
• High school diploma or GED equivalent
• PC knowledge necessary (including Microsoft Office)

Necessary Attributes:

• Team player including the ability to interact with project personnel and vendor accounts receivable representatives to resolve issues that may arise.
• Ability to adapt to different personalities and management styles including interacting with all levels.
• Self-starter with strong verbal and written communication skills.
• Dedicated and hard working.
• High level of attention to detail.
• Maintain excellent organizational skills, maintaining focus while multi-tasking.
• Ability to work in a fast-paced high volume department.

The Middlesex Corporation is an "Equal Opportunity Employer-Minorities, Females, Veterans and Disabled Persons"

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