Senior Legal Executive Assistant

---

Job description

Talent Source is seeking a Senior Executive Assistant at Fidelity Investments to work in Boston MA, Smithfield RI or Westlake, TX.

The Executive Assistant staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team.

The Expertise We're Looking For

• A bachelor's degree strongly preferred or secretarial certificate/related work experience
• Must have 3+ years of executive assistant experience, strong PC skills including Microsoft office expertise (particularly Word and PowerPoint, Excel a plus)
• Previous experience in a corporate environment
• Previous experience at a law firm or inhouse legal department is a plus

The Purpose of Your Role

As an important member of the Fidelity Legal Department, you will provide administrative support to a group of 12-20 attorneys and/or Legal staff. Your excellent communications and technical skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment. You would be joining an amazing team and have an opportunity to learn, be challenged, and grow.

The Skills You Bring

• Planning and scheduling for staff, including Zoom calls and webinars.
• Clerical administrative support including travel arrangements, expense reports, coordinating large print job and mailing needs given our current work from home environment.

• Document support using our Legal document management system. Printing documents and creating case binders as needed. Word processing and proofreading documents.
• You will provide back-up support for other assistants within the group.
• Work with other business groups in Fidelity such as Accounts Payable, Corp Security, Real Estate, and Technology groups
• Assist with new hire onboarding
• Light technical/troubleshooting support
• You will perform special projects, ad hoc requests, and other related duties as required, a few examples:
• Electronic signature setup and process management

The Value You Deliver

• Exceptional follow-through on your commitments to others
• Assisting VP and associates with scheduling and booking travel
• Managing multiple projects and deadlines
• Making sure everyone has what they need to be effective in their job
• Handling day-to-day administrative tasks
• Self-directed, proactive, build relationships and flexible team player
• Being the go-to resource for your team

How Your Work Impacts the Organization

Within the Legal department, you will play a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. You will deal directly with and provide support to management at all levels of the organization and frequently deal directly with clients and business partners as well.

Dynamic Working - Post Pandemic
Fidelity's working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).

Company Overview

Fidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity's U.S.-based regional and investor center locations. If you would like to experience Fidelity's supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at .

We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.
Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at .

Information about Fidelity investments

At Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients' money. For information about working at Fidelity, visit .

Fidelity TalentSource's working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).

Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

<!– job description page –>