Office Manager

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Job description

Our client, a software company located in Boston, is seeking an Office Manager. This is a temporary opportunity and can compensate up to $24/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration!

Responsibilities:

• Greet and offer general support to executives, clients and all team members who visit the office. Maintain a safe and secure working environment.
• Ensure a smooth operation of our multiple offices, daily activities, and oversee the operations networks organization network systems.
• Oversee regular maintenance of office equipment and facilities and arrange for repairs. Optimize office space to accommodate growth.
• Organize office operations and procedures, including filing systems, order office supplies, and oversee general office appearance and maintenance.
• Coordinate and schedule conference rooms and catering for individuals or team meetings.
• Manage relationships with vendors, service providers, landlords, office budget, ensuring that all items are invoiced and paid on time.
• Liaise with facility management vendors, including cleaning, catering, and security services. Assist with planning in-house or off-site activities, like parties, celebrations, and conferences.
• Manage team security access via building property management.

Qualifications:

• 3-5 years of experience in a similar type of role.
• Strong interpersonal skills to interact positively with all employees - Customer Service.
• Problem solving and attention to detail to ensure tasks are completed thoroughly and correctly.
• Proven ability to collaborate with employees across all levels of the organization.
• Organizational skills and the ability to multitask to complete a wide variety of tasks.
• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks.
• Flexibility to help team members adjust to new processes should company or office needs change.
• Strong organizational and communication skills.
• Proven ability to succeed in a fast-paced environment.
• Ability to work both in a team environment and self-directed.
• Adaptability and Flexibility.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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