Operations Coordinator IV (4430) with Security Clearance

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Job description

Kiliuda Consulting, LLC a subsidiary of Three Saints Bay, LLC and a Federal Contracting leader is looking for an Operations Coordinator to join our team in Bethesda, MD. Responsibilities: Provide expertise needed to coordinate, improve, and oversee the overall functioning of the OD office. Coordinate conferences, workshops, seminars, meetings, and conference calls; contact participants and notify them of topics to be discussed; schedule room and audio-visual reservations; prepare agendas, handouts, and background materials; prepare and distribute meeting minutes. Arrange for staff members to represent NCCIH at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations. Develop, maintain, and update spreadsheets for personnel, budget, and travel actions; develop budget proposals; monitor expenditures; create summaries and reports based on information. Conduct data entry; generate reports and letters. Coordinate the preparation of professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports, and various forms. Stay abreast of and implement current regulations, policies, and procedures; update staff on relevant information. Research and propose new administrative procedures. Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities. Review and summarize the content of incoming materials, specially gathered information, or meetings; coordinate the new information with background office sources; draw attention to important parts or conflicts. Update and develop content for web sites and monitor for accuracy of information; provide intranet updates and changes. Work with staff on the creation and preparation of slides and presentations. Plan and complete various special projects Coordinate the training of personnel, train administrative personnel. Update/maintain complex shared calendars. Schedule and maintain tracking system for all activities. Oversee inventory of office supplies; prepare and process purchase requests and maintenance agreements. Provide support with timekeeping duties. Requirements: Must be a US Citizen Must be able to pass a pre-employment background check The ability to obtain a security clearance at the Non-Sensitive (Tier 1) level, including Suitability Determination and National Check and Inquiry Investigation with fingerprinting Bachelor's degree in a related discipline; 4 years of specialized experience plus a high school diploma is equivalent to a Bachelor's degree. Minimum of Ten years of experience in a related field. Knowledge of NIH systems including the NIH Business System, the CGE travel system, and the Purchasing Online Tracking System (POTS). Familiarity with National Institutes of Health procedures and policies. Experience with Microsoft Office Suite (e.g. MS Word, Excel, Outlook, SharePoint, PowerPoint) Ability to conduct information searches using computer databases. Strong communication skills, both oral and written. Excellent analytical, organizational, and time management skills. Ability to multi-task efficiently and pay close attention to detail. The ability to learn and adapt to ever-changing scenarios. Position pays: $80K - $90K, Depending on Experience Position located in Bethesda, MD Apply at: VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

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