PERSONAL ASSISTANT

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Job description

We are seeking a highly organized and reliable personal assistant to join our team. As a personal assistant, you will be responsible for providing exceptional support to our company's executives and ensuring their daily schedules run smoothly. The ideal candidate will have strong communication skills, exceptional attention to detail, and the ability to handle multiple tasks with ease.

Roles and Responsibilities:

- Manage and organize the executive's professional and personal calendars, including scheduling meetings, appointments, and travel arrangements.
- Screen incoming calls and emails, prioritize correspondence, and respond on behalf of the executive when necessary.
- Conduct research and compile information for various projects and reports.
- Prepare and edit correspondence, presentations, and other documents.
- Coordinate and plan meetings, conferences, and events, both onsite and offsite.
- Monitor and respond to basic inquiries, escalating issues as needed.
- Handle confidential and sensitive information with utmost discretion.
- Assist with personal errands and tasks as requested.

Requirements:

- Proven experience as a personal assistant or similar role.
- Excellent organizational and time management skills.
- Exceptional verbal and written communication skills.
- Proficiency in using productivity tools, such as Microsoft Office Suite or Google Workspace.
- Strong problem-solving abilities and the ability to work independently.
- Discretion and integrity in handling confidential information.
- A flexible and adaptable approach to work.
- Ability to work well under pressure and meet deadlines.

Qualifications:

High School Diploma or General Education Degree (GED) Required.
Bachelor's Degree in Business or related field preferred.
Must possess a clean driving record with no restrictions, suspensions, or DUI convictions in the past 3 years.
Minimum 2-4 years sales experience within the HVAC industry, preferably with experience in the operations of a wholesale HVAC equipment supply house.
Proven work history in the sales and marketing arenas with proficiency in air conditioning, heating and ventilation equipment at a wholesale distribution level.
2-4 years of experience in residential and commercial contractor relationships.
Proven success in sales, marketing, operations, and leadership roles.
Proven success in establishing and meeting sales goals.
Proficient in Microsoft Office products.

Benefits:

Equity in the company
Remote first work environment
Unlimited PTO
Fully covered medical, dental & vision
Monthly Internet stipend
WFH equipment reimbursement
401k Plan
Life and AD&D Insurance
Pet Insurance

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