Accounts Payable

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Job description

Description:

Responsible for accounting and clerical duties related to the efficient maintenance of processing of accounts payable transactions.

Duties Include:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices

Reconciles processed work by verifying entries and comparing system reports to balances

Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries

Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation

Research and resolve invoice discrepancies and issues

Ensures credit is received for outstanding memos

Maintains accounting ledgers by verifying and posting account transactions

Maintains historical records by filing documents

Continuing to improve the payment process

Post Invoices from vendors

Match Invoices to statements

Maintain checkbook in Excel

Maintain required records such as W-9's

Scan Invoices into our Document Management System

Flexible schedule

Perform other duties as assigned

Requirements:

Accounts Payable Specialist Requirements:

High school diploma, GED, or equivalent required

2-3 years of accounts payable experience required

Knowledge of general accounting procedures

Proficient in Microsoft Suite, particularly Excel

Able to multi-task and prioritize work effectively

Minimum Job Requirements:

Accountability - Ability to accept responsibility and account for his/her actions

Active Listening - Ability to actively attend to, convey and understand the comments and questions of others.

Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea

Communication, Oral - Ability to communicate effectively with others using spoken word

Communication, Written - Ability to communicate in writing clearly and concisely.

Customer-Oriented - Ability to take care of the customers' needs while following company procedures.

Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

Organized - Possessing the trait of being organized or following a systematic method of performing a task.

Problem-Solving - Ability to find a solution for or to deal proactively with work-related problems.

Time Management: Ability to utilize the available time to organize and complete work within deadlines.

Physical Demands / Work Environment:

Frequent squatting, bending, and twisting.

Repetitive motion

Standing for extended periods of time.

Vision (Near, distance, Color, Peripheral, Depth Perception)

Sense of sound (Alarms, horns and motorized equipment)

An Equal Opportunity Employer

Drug-Free Workplace: pre-employment drug screen is a condition of employment

PI3b4ae718107a-5574

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