Training Specialist

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Job description

Department

IUSM RESEARCH ADMINISTRATION (IN-DORA-IUINA)

Department Information

The IU School of Medicine (IUSM) Research Administration and Finance office oversees all the business operations (budget, finance, tracking initiatives, purchasing, reporting, proposal development and grants management) for the Executive Associate Dean for Research, provides business operations and consultation or leadership for all of the school-wide cores and centers, and serves as a central research liaison with IU central offices for the school.

With over 500,000 square feet of research space, IU School of Medicine received over $500 million in sponsored awards in calendar year 2023 and ranks 13th in the country in National Institutes of Health funding among public medical schools.

Job Summary

The Research Administration and Finance team seeks to hire a Training Specialist for the IUSM Research Administrator Training Program. The training curriculum is expected to be a blend of self-paced individual learning and applied learning. The individual will report to the Training/Mentoring Program Director and collaborate across IUSM departments and IU central offices (Office for Research Administration, Purchasing, Finance) to develop and administer training and needs.

Department-Specific Responsibilities

• Responsible for developing, maintaining and updating the training curriculum for the program, and coordinating its delivery to trainees who are full-time, entry-level research administrators hired into the program.
• Creates training plans for trainees, develops and administers assessments to evaluate their performance and progress, and adjusts plans as needed based on assessment results to help trainees successfully complete the program.
• Meets regularly with trainees and work with the program director to address areas of concern.
• Serves as lead training officer for IU School of Medicine Research Administration by providing advanced assessment of Research Administration training needs within the School of Medicine to design and implement training programs.
• Plans and develops training program content and training plans for program trainees to meet IUSM's research administration needs.
• Develops training plans and maintains assessment information for staff within the research administrator trainee program.
• Leads the training initiatives for staff hired into the research administration training program.
• Leads evaluation of trainees' progress within the program and adjusts training plans as needed.
• Meets regularly with Director of program to provide updates on trainee progress and performance evaluations.
• Serves as primary point of contact for IUSM departments on all research administration training needs.
• Delivers advanced technical training in a variety of formats (in-person, online, etc.) to staff, faculty, and trainees across the university system.
• Partners closely with training providers and interfaces with various Research Administration leaders, directly or as part of committees/communities, to promote services and ensure that the training programs offered are meeting university and school expectations.
• Stays up to date on latest federal, state, local, university and sponsor policies and procedures to identify training program needs/opportunities; researches and stays current on education and training best practices, philosophies, and approaches; makes recommendations on training program opportunities to leadership and implements approved changes.
• Remains current on impact of policy changes on the national, state, and local level.
• Measures, analyzes, and provides reports on attendance, participant satisfaction, and other metrics on training programs/initiatives to appropriate leadership.
• Mentors and provides guidance to less senior research administration staff; may serve as project leader for new initiatives within research administration as needed.

General Responsibilities

• Provides advanced assessment of training needs to design and implement training programs.
• Plans training program content and training content delivery schedules to meet critical training needs.
• Develops training plans and maintains assessment of information for staff within a trainee program.
• Serves as lead training officer for staff enrolled in a trainee program. Leads evaluation of trainees' progress within the program and make adjustments to training plans as needed.
• Delivers advanced technical training in a variety of formats (in-person, online, etc.) to staff, faculty and trainees across the university system.
• Collaborates with training providers and interfaces with leaders, directly or as part of committees/communities, to promote services and ensure that the training programs offered are meeting university and school expectations.
• Identifies training program needs/opportunities; researches and stays current on education and training best practices, philosophies, and approaches training program opportunities to leadership and implements approved changes. Remains current on impact of policy changes on the national, state and local level.
• Measures, analyzes, and provides reports on attendance, participant satisfaction, and other metrics on training programs/initiatives to appropriate leadership.
• Analyzes training needs and course evaluations to judge effectiveness and implement suggested improvements.
• Meets regularly to provide updates on trainee progress and performance evaluations.
• Mentors and provides guidance to less senior research administration staff; may serve as project leader for new initiatives within research administration as needed.
• May collaborate with external professional development groups and universities on best practices.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in related field.

WORK EXPERIENCE

Required

• 5 years of experience developing and delivering training content.

Preferred

• Experience within a higher education setting.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• Develops and delivers effective presentations.
• Demonstrates problem solving skills,

Preferred

• Ability to be self-motivated and open and adaptable to changing situations.
• Experience in research administration.
• Experience using Canvas to develop online courses.
• Seeks to acquire knowledge in area of specialty.
• Demonstrates a high level of accuracy, even under pressure.
• Ability to influence internal and/or external constituents.
• Expected to perform with a high degree of independent decision-making, problem-solving, and attention to detail.
• Experience developing training materials and/or educational courses and assessments.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: Educational Resources & Tech

Job Family: Educational Resources
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services . click apply for full job details

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