Senior Administrative Assistant

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Job description

Job Title: Senior Administrative Assistant

Location: Plainfield, IN FULLY IN OFFICE

Job Description: We are seeking a highly organized and proactive Senior Administrative Assistant to join our team. As a Senior Administrative Assistant, you will play a crucial role in supporting our executives and ensuring the smooth operation of our office. This position requires a detail-oriented individual who can manage calendars efficiently, handle administrative tasks with precision, and contribute positively to our work environment.

Responsibilities:

• Manage and coordinate executives' calendars, scheduling appointments, meetings, and events with accuracy and attention to detail.
• Serve as the primary point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally.
• Arrange travel accommodations and prepare itineraries for executives as needed.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing relevant materials.
• Order office supplies and maintain inventory levels, ensuring seamless office operations.
• Assist with various administrative tasks, including data entry, filing, and correspondence management.
• Act as a liaison between executives and other team members, facilitating communication and collaboration.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.

Requirements:

• Proven experience as a Senior Administrative Assistant or similar role, preferably in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal abilities, both verbal and written.
• Attention to detail and accuracy in all work tasks.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion and integrity when handling confidential information.
• Bachelor's degree preferred but not required.

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