Distribution Materials Coordinator

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Job description

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world.

Clinical Trial Distribution has the responsibility to confirm that CT Materials are moved from the packager all the way to the clinical sites in a fit-for-use condition and on-time via a global network of qualified hubs and depots. The candidate will have skills to support our 3PL's and the large number of transactions that are flowing through Lilly systems and ensuring detailed daily execution.

Distribution will have two groups of staff for each zone that will lead these different variable and fixed components. The Distribution Buyer/Planner(s) and the Distribution Material Coordinator(s) will work together to run the daily transaction piece (variable work) and the exception management processes that flow from roughly 600 to 900 annual bulk shipment orders and 50,000 to 60,000 site shipment orders. The Distribution Buyer Planner in cooperation with the Distribution Material Coordinator (DMC) will handle the infrastructure (fixed components) of the operations to ensure that the transactions can occur perfectly every single each day. In addition, they will be needed to lead or contribute in special projects supporting the development and implementation of distribution strategies related to products and capacities.

The candidate for this position will be applying for the DMC role.

Responsibilities:

• Partners with Clinical Supply Coordinators to understand delivery schedule and priorities; partners with quality, Medical and hub/depot for delivery execution activities

• Supervises CT-WIN and/or SAP deliveries due list for all shipments

• Resolves issues with hub/depot and handles deviation investigations related to all shipments as needed

• Accountable for shipping documentation availability with hub/depot; Ensure completion of any pre-shipment paperwork and ensures crucial import approvals are established prior to shipment execution

• Ensures on-time execution of international and domestic deliveries

• FFU determinations in case of temperature excursion

• For non-CT-WIN depots, supervise the receipt of periodic delivery data; periodic inventory reconciliation

• Author deviations and change controls and perform investigations as crucial to address departures from SOPs (Bulk shipments)

• GMP Compliance

• Must be knowledgeable on how to apply GMPs in a clinical trial environment and review and follow procedures applicable to the CT business. In addition, individual training plans must be kept up to date.

• Contribute in the Metrics review meetings with the zone and distribution leadership

• Assist in the creation and update of the C.T. Distribution processes, and the training to our clients

• Collaborate in S&OP (schedule and metrics) and monthly publishing of plans to partners

• Supervise and ensure that messages are being sent and there are no system failures

• Proactively identifies ways to improve day-to-day activities and practices. Support efforts to improve productivity, efficiency, product quality and reduction of risk through the use of the Six Sigma methodology

• Ensure material set-up in CT-WIN for material not packaged by Product Delivery (creation of items and lots)

• Contribute in projects linked to distribution process changes, including collaboration in the associated change control

Basic Requirements:

• Bachelor degree, preferably in health care or supply chain field or related field

Additional Preferences:

• Experience in handling inventory/supplies or sophisticated supply chains

• Knowledge of clinical trial distribution, FDA GMP and GWP practices

• Demonstrated outstanding teamwork/soft skills

• Strong organization and self-management skills

• Ability to use and apply multiple computer applications, manage multiple tasks and respond to change

• Effective written and verbal communication skills in multi-cultural settings

• High learning agility, initiative, is flexible and has a positive demeanor

• High degree of accuracy with work and diligent to details

• Ability to proactively identify problems and work toward a solution

• Understands global shipping requirements, including country-specific requirements

• Knowledge of global import/export requirements

• Clinical research/study expertise

• Prior experience with SAP and/or Korber One

Additional Information:

• Work outside of core hours might be required to support the portfolio across the globe

• Minimal travel may be required, both domestic and international

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form ( ) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and help our company develop talented individuals for future leadership roles. Our current groups include: Africa, Middle East, Central Asia Network, African American Network, Chinese Culture Network, Early Career Professionals, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinos at Lilly, PRIDE (LGBTQ + Allies), Veterans Leadership Network, Women's Network, Working and Living with Disabilities. Learn more about all of our groups.

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