Executive Assistant

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Job description

Job Title: Executive Assistant

Location: Goshen, Indiana (100% onsite, Mon.-Fri., 8a,-5pm)

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support the CEO in a fast-paced environment. The ideal candidate will be responsible for managing the CEO's schedule, coordinating meetings, and handling various administrative duties to ensure smooth daily operations.

Key Responsibilities:

• File Management: Scan paper files and save documents electronically, maintaining organized digital records.
• Scheduling & Coordination: Coordinate meetings and manage the CEO's calendar, ensuring efficient time management and prioritization of tasks.
• Meeting Preparation: Set up meeting spaces with necessary IT equipment (projectors, hookups) and required supplies.
• Catering & Hospitality: Coordinate lunches for meetings or events as needed, ensuring timely and professional service.
• Communication: Manage incoming mail and phone calls, directing them to the appropriate departments or individuals.
• Reimbursement Processing: Handle CEO's mileage reimbursements, ensuring timely and accurate processing.
• Data Entry Support: Assist with data entry tasks for operations and accounting teams when time allows.

Requirements:

• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with electronic file management systems is a plus.
• Ability to set up basic IT equipment for meetings.

Click here to apply online

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