Graduate Admissions and Placement Coordinator (Student Services Coord)

---

Job description

Department

HISTORY (BL-HIST-IUBLA)

Department Information

The Indiana University Department of History teaches almost 5000 undergraduates annually in courses about subjects ranging from Ancient Greece to contemporary China. In small seminars and lectures, our students learn directly from a distinguished faculty of 50 professors. In internships, career workshops, and independent research projects, IU History undergraduates prepare for careers in business, law, education, public service, and the arts, among other fields.

IU History offers a thriving graduate program, as well. Each year, hundreds of talented students from across the globe compete for a spot in our doctoral and master's degree programs, which rank consistently among the nation's Top 10 among public universities, and Top 25 overall. Their fellow graduate alumni include distinguished scholars teaching in colleges and universities around the world, as well as corporate executives, library and museum leaders, and distinguished public servants ranging from ambassadors to retired cabinet officials.

More information about the Department of History can be found here.

Job Summary

Department-Specific Responsibilities

• Serves as graduate admissions and placement coordinator for the Department of History as an information specialist.
• Works with prospective students and constituents to interpret and convey University, College, and departmental policies and procedures related to graduate admission.
• Reviews and evaluates application materials for a large volume of applicants to determine whether information is accurate and complete; communicates with applicants to resolve discrepancies.
• Liaises with DGS and Graduate School to arrange fee waivers and invitation codes.
• Maintains admissions files on both the department s hard drive and on the secure, web-based file-sharing site (e.g., OneDrive); digitizes and uploads any hard-copy application materials to appropriate program and subfield areas.
• Works with faculty reviewers to ensure that all files have been reviewed and comments recorded correctly.
• Prepares spreadsheets for admission committees. Creates complex, and individualized itineraries for recruitment visits.
• Works closely with the DGS and Graduate Coordinator to compile data for reports on applications and admissions.
• Works with the DGS, other History staff, and current graduate students to help organize the annual graduate spring recruitment event.
• Submits requests for recruitment funding to Graduate School or the College.
• Communicates admit admission and denial information to all applicants and fields follow-up inquiries; updates application system accordingly.
• Counsels current graduate students on department placement procedures; establishes and maintains placement files as requested and submits letters to prospective employers.
• Other tasks as assigned.

General Responsibilities

• Assists with administrative needs related to the daily operations, planning, and implementation of various or multiple student services initiatives. Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail.
• Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
• Provides assistance to student participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports. Accurately maintains electronic records and databases.
• Provides directions, support, and information to student organization representatives and other visitors to the department.
• Assists with daily scheduling, training, and gathering of student feedback. May prepare and disseminate handouts, presentations, or other materials.
• May assist with ordering or creation of promotional materials for student organizations or departmental needs.
• May provide guidance to other Student Services Coordinators.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years in office environment, higher education, or related field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Demonstrates ability to maintain confidential information
• Demonstrates customer service skills
• Commitment to working with people of diverse backgrounds and demonstrated cultural competency

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$39,500-$41,000 Annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Student Services

Job Family: Student Services Generalist
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

Contact Us

Request Support
Telephone:

<!– job description page –>