Course Scheduling Coordinator

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Job description

Department

KELLEY SCHOOL OF BUSINESS (BL-BUS-IUBLA)

Department Information

The Kelley School of Business at Indiana University is a comprehensive provider of top-tier business education with a full portfolio of undergraduate, graduate, doctoral, and executive programs on campuses in Bloomington and Indianapolis, and online worldwide. The Kelley School has been creating career momentum for 100 years, going from 70 students in 1920 to an enrollment of more than 12,000 students today. Our innovative curriculum is built on personal development, teamwork, and experiential learning with an emphasis on global and social responsibility. Our success is reflected in our reputation among academic peers, our career placement statistics, and the accomplishments of more than 130,000 living alumni around the globe.

Job Summary

Department-Specific Responsibilities

• Develops, builds, and maintains the schedule of classes each semester and summer session for the Kelley School of Business undergraduate, graduate and online programs.
• Assesses academic course facility's needs, and schedules classes and sections to match needed classroom/facility types appropriate to the size and instructional needs of the courses.
• Reviews non-academic requests to schedule classroom facilities under assigned area of responsibility, including conference room and multi-purpose rooms, as well as one-time classroom scheduling for exams, conferences, case competitions, speakers, other files and information related to facilities, instructor reviews, and student events, student activities, etc.
• Facilitates new courses/course changes with Registrars' Office through Ad Astra, working closely with academic programs and department chairs to ensure accuracy of course information.

General Responsibilities

• Responsible for administrative support of departmental course scheduling, including coordinating the schedule of classes, answering course inquiries, providing enrollment data, and maintaining course descriptions.
• Performs data entry in order to build, edit, and maintain the schedule of classes for one or more semesters.
• Monitors student registration and reports issues and potential budget impacts to supervisor. Based on supervisor's instruction, may open additional sections of courses and/or delete sections depending on enrollment demand.
• Serves as a liaison with Registrar staff, as well as other departments for coordination of combined or cross-listed courses.
• Reviews and approves/denies late drop and add requests from students; communicates decisions and related information, such as late fees.
• Runs regular reports of enrollment data and communicates with supervisor.
• May assist with classroom reservations and/or collaborate with Classroom Planning staff for any room assignment issues.
• May provide guidance to other Course Scheduling staff.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree

WORK EXPERIENCE

Required

• 4 years in related field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

Preferred

• Strong organizational, problem solving and interpersonal communication skills
• Ability to work independently with minimal direction
• Basic computer skills including Word, Excel, and Access

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Educational Resources & Tech

Job Family: Classroom Planning
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

Contact Us

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