AFRD Fleet Manager

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Job description

Salary range: $52,681.41 to $87,768.10

General Description and Classification Standards

Provides direct supervision of the Fleet Maintenance Operations. Works to ensure efficient and effective process of vehicle and equipment repairs, rapid turnaround of vehicles and equipment, and manages quality assurance and quality control. Duties may include, but are not limited to: supervising staff, directing activities, planning, coordinating repairs, handling complaints, managing resources, conferring with supervisors and managers.

Supervision Received

Normally receives guidance regarding overall mission, short-term and mid-term objectives, scheduling, unusual priorities, etc. but is free to set work methods, timetables, performance standards, etc.

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

• Manages assigned area or related areas typically through subordinate supervisors.
• Manages operating budgets and plans for the activities managed.
• Manages a fleet of vehicles and equipment; including assignment and maintenance of vehicles within the fleet.
• Creates, reviews, and maintains accurate maintenance and inventory records for the fleet.
• Reviews and closes work orders; checks for correct charges, inputs data into database, closes completed work orders.
• Manages and approves costs for repairs to fleet; receives and processes invoices; reviews and approves farm-outs and body work.
• Provides reporting and analysis of fleet; reviews all vehicles by branch, creates a schedule for each vehicles maintenance and estimation of costs using various reports including vehicle down for parts listing, backlog report, statistics report, building invoice report and labor audit report.
• Evaluates weather conditions to ensure snow and ice equipment is available during inclement weather.
• Manages employees; leads meetings, provides training, manages and resolves personnel complaints, inputs and reviews payroll records, approves time off, completes employee performance appraisals, manages work order assignment based on available staff, parts, shop space, and user department equipment needs.
• Manages internal and external customer requests and complaints.
• Maintains safe work environment; ensure proper safety and fire equipment is up to specifications for department, respond to incident reports.
• May accept responsibility for major vendor coordination, specific fleet programs or other significant programs.
• Reviews and researches bids request; may assist with audits.

Decision Making

Follows standardized procedures and written instructions to accomplish assigned tasks. Selects from multiple procedures and methods to accomplish tasks. May interpret organizational policies and recommend exceptions. May make purchasing or resource allocation decisions within organization guidelines.

Supervision Received:

Normally receives guidance regarding overall mission, short-term and mid-term objectives, scheduling, unusual priorities, etc. but is free to set work methods, timetables, performance standards, etc.

Leadership Provided

• Has formal supervisory authority over a large work group, frequently with intermediate team or crew leaders or a group of highly specialized employees, to include training, coaching, discipline, performance management, scheduling, training, etc.

Knowledge, Skills & Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

• Knowledge of: operating automotive and light motorized equipment; automotive and equipment terminology including diagnostic codes.
• Skill in the use of: personal computers; of Microsoft Word & Excel software; of staff supervision and training.
• Ability to: repair automobiles and equipment; communicate and interact with supervisors general public and elected officials to convey or exchange information; to operate a variety of related machines and/or office equipment; to perform under minimal and maximum pressure while responding to emergencies; to move or carry job related object or materials; to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures.

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