UFG Administrative Coordinator

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Job description

Job Description

As a UFG Administrative Assistant you will play a key role in attending to visitors in this fast-paced environment. You will be responsible for dealing with inquiries from customers and employees on the phone and face-to-face.

Specific duties for role:

Coordinating and planning EXPOs and Franchisee Conventions

Managing Philanthropic Events with the UFG Cares program

Coordinating UFG Social Events and Employee Engagement

Coordinating Domestic and International travel for employees which includes booking flights, ground transportation, and/or hotels and conveying itineraries to travelers.

Assisting travelers with travel changes due to booking issues, full flights, weather delays, or similar travel issues.

Special projects and duties as needed.

Greet and direct callers, visitors, and employees

Notify company employees of visitor arrival

Maintain security and telecommunications system

Answer incoming telephone calls, determine purpose, and forward calls to appropriate personnel or department.

Welcome on-site visitors, determine nature of business, and announce visitors too appropriate personnel.

Understand company business and services

Answer questions about organization and provide callers with address, directions, and other information.

Schedule conference rooms and maintain their appearance

Maintain security by following procedures and monitoring visitor activity

Maintain safe and clean reception area

Receive and sign off on deliveries

Complete special assignments and other clerical duties as needed

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