Office Manager

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Job description

At Hancock Injury Attorneys, we champion justice and compensation for our clients. Our high team-to-client ratio ensures personalized service and an ideal work-life balance for our team. Whether it's a car accident, slip and fall, or any other personal injury case, we provide exceptional client service through constant communication.

About You: You are an experienced office manager, ideally with a background in law firm operations. You excel at HR functions, bookkeeping, and IT troubleshooting, maintaining a smooth and efficient office. Your proactive approach and organizational skills foster a supportive and productive workplace, ensuring both client and team satisfaction. You continuously implement best practices for greater efficiency and develop firm-wide savings initiatives.

Responsibilities:

Employee Management: Oversee benefits, hiring, termination, training, coaching, and onboarding processes.

Insurance & Compliance: Manage group health, CGL, WC, legal malpractice insurance, and corporate taxes.

Event Coordination: Organize firm marketing/networking events and vacation/employee events.

Administrative Tasks: Handle PTO, time-off issues, and phone management (training/coaching).

Financial Management: Coordinate payroll, perform daily banking tasks, manage bookkeeping in QuickBooks, and handle quarterly bonuses.

IT & Operations: Troubleshoot IT issues, manage case management software and contract renewals, oversee building operations, and liaise with outside vendors.

Requirements

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proficient in QuickBooks

Experience with IT troubleshooting and network management

Advanced skills in Microsoft Excel, Word, PowerPoint, and Microsoft 365

Working knowledge of Filevine is a plus

Ability to manage sensitive and confidential information

Qualifications:

Relevant education and experience required

Bachelor's Degree preferred; commensurate experience considered

Proven experience in office management, human resources, or related management roles

SHRM certification and/or ALA membership is a plus

Minimum 5 years' experience in a similar role, with law firm experience a strong plus

Excellent references

Benefits

Competitive Salary: $75k+ (commensurate with experience)

Quarterly BONUS available based on office metrics/goals

Paid time off & holidays

Retirement plan with matching contributions (up to 3% of gross paycheck)

Health insurance

Paid maternity/paternity leave

Application Instructions: Please include a cover letter detailing your interest, experience in law firm operations (if any), and other qualifications. Refrain from direct inquiries to the firm, including agency inquiries. We will contact candidates of interest.

We appreciate your interest in joining our team and wish you much success in your job search.

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