Accounts Payable Specialist

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Job description

Overview:
Join us for this incredible opportunity to be part of our Accounting team as an Accounts Payable Specialist at the Lake Nona Wave Hotel. In this role you will be responsible for the Accounts Payable function for the Lake Nona area hotels.

At CoralTree Hospitality, we're committed to enriching your career and life experiences through unparalleled benefits that support your personal and professional growth. Joining the CoralTree team means gaining access to an exceptional benefits package designed with you in mind. Join us and discover a workplace where your contributions are valued and rewarded every day.

Explore Freely: Immerse yourself in our Team Member Travel Program, where you'll enjoy complimentary and discounted stays at CoralTree Hospitality properties, allowing you to explore new destinations effortlessly.

Share the Experience: Enjoy UNLIMITED Friends and Family discounted rates, creating unforgettable memories together.

Comprehensive Health Coverage: Take charge of your well-being through our pre-tax flexible benefit plan, covering healthcare and dependent care expenses, tailored to your needs. Our comprehensive medical, dental, vision, life, and disability benefits, including pet insurance ensures peace of mind for you, your family, and your furry companions.

Build for the Future: Plan for tomorrow with our 401(k) plan, complete with a company match, empowering you to build financial security.

Support When You Need It: Navigate life's challenges with confidence through our Employee Assistance Program, providing support when you need it most.

Enriched Lifestyle: Enjoy a balanced lifestyle with paid vacation, sick days, and holidays, giving you time to recharge and celebrate with loved ones.

Exclusive Discounts: Access team member discounts from top industry brands in travel, entertainment, and retail, including Apple, Live Nation, Samsung, Hertz, and more, making every day a little more extraordinary.

As a member of the Lake Nona Wave Hotel team, you'll also benefit from:

Enhanced Wellness: Benefit from special rates at the Lake Nona Performance Club, enhancing your wellness journey.

Culinary Delights: Indulge in discounts at Tavistock Group Restaurants, savoring culinary experiences at exceptional value.

Complimentary, Convenience, and Comfort: Receive team member meals, uniforms, and parking, ensuring convenience and comfort during your workday.

Responsibilities:
Maintain up-to-date knowledge of Florida sales and use tax laws.

Maintain and ensure full knowledge of the accounts payable function in the hotel system.

Maintain and ensure full knowledge of the accounts payable function in Birchstreet.

Full knowledge of the Lake Nona local SOPs and Coral Tree SOPs as they relate to accounts payable.

Process high volume of invoices. Assist to code miscellaneous invoices for payment.

Effectively manage vendor challenges and resolve discrepancies and assist internal customers to resolve any payment issues.

Must apply detailed organizational skills to all areas of the position.

Assist in the process of accurate month-end accruals for posting into the general ledger.

Understand and apply account numbers from the Chart of Accounts for the Lake Nona Hotels and Coral Tree.

When necessary, be able to enter voids, cut and enter manual checks into the system.

Ability to reconcile monthly statements and aged invoices provided by vendors.

Ability to reconcile month-end food & beverage and retail purchases.

Prepare journal entries when required.

Perform A/P month end closing duties.

Assist with the month end closing for financial statements in being able to answer all questions regarding A/P postings to the general ledger.

Year-end process of 1099s to vendors and preparing appropriate forms for government agencies.

Completion of W-9s and any requests of vendors for the resort's tax identification numbers.

Timely processing of expense reports.

Qualifications:
High school diploma or equivalent required.

Minimum of two years of General Ledger and high-volume accounting experience is required.

Prior hotel/resort experience required.

Knowledge of Florida tax laws.

Strong financial competence.

Extremely detailed and accurate.

Able to work autonomously.

Must be able to perform in a highly confidential environment.

Proficient systems knowledge of Excel, Word and Outlook required; Oracle preferred.

Excellent organizational skills.

Ability to multi-task and meet strict deadlines.

Read, write, and speak English fluently.

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