Account Payables Admin

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Job description

Position Overview:
We are seeking a detail-oriented and organized Administrative Assistant who can also manage Accounts Payable for our growing food imports and export freight forwarding company
The ideal candidate will be responsible for providing administrative support, handling account payables, and ensuring the smooth operation of day-to-day activities
Proficiency in Sage software is a plus, and bilingual fluency in English and Spanish is required.

Key Responsibilities:
- Perform general administrative duties, including answering phones, managing emails, and organizing files.
- Process invoices, manage vendor payments, and ensure accurate record-keeping for Accounts Payable.
- Collaborate with the accounting department to ensure timely payment processing and resolve discrepancies.
- Use Sage software to input data, generate reports, and manage financial records (preferred but not required).
- Assist with import/export documentation and logistics coordination.
- Communicate with clients, vendors, and internal teams in both English and Spanish.
- Maintain organized and up-to-date financial and administrative records.
- Support the management team with special projects as needed.

Qualifications:
- Proven experience in an administrative role with exposure to accounts payable.
- Proficiency in Sage accounting software is highly desirable.
- Strong organizational skills and attention to detail.
- Bilingual in English and Spanish (required).
- Ability to multitask and work in a fast-paced environment.
- Strong communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).

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