Business Operations Associate

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Job description

Overview:
Actalent has an immediate opening for a Business Operations Associate at our Corporate Office in Jacksonville, FL.

Compensation

Hourly: $20.19

Bonus potential: up to $1000 per quarter

Benefits: Medical, dental, vision, prescription, 401(k), PTO (20 days), employee discounts, tuition reimbursement program, profit sharing, etc.

Schedule

Full Time Permanent

Monday - Friday 8:00 AM - 5:00 PM

Hybrid 4 days in office - 1 day remote

Job Description

The Business Operations Associate (BOA) is responsible for ensuring the highest level of customer service to external customers as well as corporate and field office employees. The BOA is proficient in the management of customer accounts; this includes project reporting, funding reporting and collection of customer accounts receivable along with the maintenance of the projects & managing the inflow from T&E through OASIS to PSPC. Qualities include: building customer relationships, conflict resolution, professionalism, detail oriented, strong follow-up skills, multi-tasking skills, the ability to use independent judgment, ability to function in an open environment and the ability to adapt to changes in the workplace.

Responsibilities

Management of customer accounts, including but not limited to invoicing, collections, adjustments, customer service and working with clients to resolve outstanding issues

Manage total accounts receivable with an aging in excess of $3.5 M

Auditing account specific reports to ensure accurate billing and client specific information

Support liaison between field offices and other corporate departments (CA, Delivery, Finance, and FSG)

Responsible for gathering the necessary data to assist management with account specific decisions

Review Agreement amendments/modifications and incorporate changes for correct customer support and billing, address any potential issues with Finance Leadership

Assists/supports fulfillment of contract deliverables, billing and cash collections.

Detailed knowledge of Statement of Work (SOW) contracts/purchase order terms and conditions

Onboarding of new clients and management of client specific billing arrangements (rates and procedures) and maintain compliance with these requirements.

Utilize internal tools and customer tools to support Client requirements.

Establish and maintain client documentation files

Review and follow up on Audit results to ensure data integrity and compliance

Confirm assigned projects/programs/contracts are closed out, accurate, and complete

Oversee data governance of systems to ensure accurate reporting (Oasis and PSPC)

Qualifications

College degree or 2-3 years of relevant experience

Proficient in Microsoft Office (Excel and Word is required

Strong organizational and analytical abilities

Strong communication skills and work ethic

Goal driven with problem solving skills

Ability to work independently and as a team player

About Actalent

With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.

Our Culture

The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:

Bringing their best selves to work every day in terms of caring, competitive spirit and character

Leading by example and working with purpose and pride

Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves

Our Commitment

Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.

Actalent PRIDE

Empowered Women at Actalent

BIPOC

Military and First Responder

Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)

Our Corporate Social Responsibility Strategic Partnerships

We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:

BEYA - Black Engineer of the Year Awards

SHPE - Society of Hispanic Professional Engineers

Women of Color Stem Conference

Linkage's Women in Leadership Institute

Girlstart

SAE Foundation

SMASH

National Urban League

SASE - Society of Asian Scientists and Engineers

Allegis Group Foundation

The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.

Check out our Instagram and LinkedIn to see what it's like to be part of our team: (url removed)/weareactalent

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