Billing Administrative Assistant

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Job description

Billing Administrative Assistant

Jacksonville, FL

12 Months

Full-Time 40 hours/week, Hybrid (3 days in office, 2 days remote)

Experience working in Accounting who has worked with billing/invoicing/purchase orders (reconciliation of accounts)

Bookkeeping experience a plus

Must be good with numbers /excellent math skills

Must know Microsoft Word and Excel (No EXCEL BEGINNERS)

. Must know Excel basics and how to create formulas

Excellent Record-Keeping ability (Excel logs/paper files)

Ability to multi-task and focus

Excellent follow-up skills - chase people if necessary and be comfortable doing this

Experience processing expense reports helpful

Excellent memory and recall and record-keeping skills

Someone who can think on feet - good judgment - decision making ability

Someone who can adapt to constant change and be willing to learn new systems: SAP, Miscellaneous Billing, Concur

Team Player who is willing to work with people of different backgrounds

Confidentiality is key

Work independently or with supervision

Responsibilities:

Create Purchase Authorization Requests

Work with Purchasing Rep to follow-up on Contracts Maintain Contract File

Maintain Excel Log of all invoicing

Prepare Check Requests

Assist Managers/Specialists with Budget reconciliation and Budget procedures

Code Bills for payment

Route Invoices to Dept Members and HOV Software for payment

Process Chargebacks through Miscellaneous Billing System (Germany and Dealerships)

Ensure Monthly Accruals are accurate

Monthly Report Run

Create Expense Reports if needed

Manager Phone Coverage

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