Administrative Assistant - Part Time (8341)

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Job description

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong and communities are vibrant.
LSF is looking for a talented Administrative Assistant who wants to make an impact in the lives of others.
Purpose & Impact:
Complete all work assignments provided by assigned supervisor, have general knowledge of office procedures and equipment, and handle assignments with various levels of difficulty.
Essential Functions:

Answer phone calls, properly record and forward messages

Greet all guests and clients in a courteous and professional

Assist in sorting and distribution of mail on a timely basis

Maintain a library of informational material used in the programs, books, video tapes, etc.

Screen clients and evaluate for initial

Provide clerical support to shelter and clinical managers, as

Update forms as

Provide administrative/program support for the Regional Director and Administrative Assistant, including but not limited to drafting correspondence, scheduling meetings and travel; copy, fax, mail and file.

Keep the lobby, kitchen, restroom, and conference room neat and

Enter receipts and bills into computer

Complete WEX

Assist with reference checks

Conduct follow-ups, as

Participate in In-Service training sessions and attend all mandatory training

Attend required staff

Other Functions:
Perform all other duties as assigned.
Physical Requirements:
Must be able to work in a fast-paced environment and be able to sit for long periods of time answering phone; able to use computer equipment. Must be able to speak clearly over the phone and be professional as well as in person.
Education:
High School Diploma or equivalent required.
Experience:
One to three years of related experience is required.
Skills:

Proficient in Microsoft Word, Excel, Windows and billing in Microix

Able to type efficiently and accurately with minimal errors, be able to maintain a filing system and have knowledge of general office operating and administrative procedures.

Data Entry experience

Possess good communication and interpersonal relationship skills

Other:
Must demonstrate sensitivity to our service population's cultural and socioeconomic characteristics and needs.
Principle Accountabilities:

Reports to the Administrative Assistant.

Team player with co-workers and Central Services

Accurate, complete and timely submission of monthly statistical reports to government, funding sources, Central Services Office and Management team.

Organize accurate and complete program

Effective working relationship with staff

Adhere to all LSF Personnel policies and

Why work for LSF?
LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.

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