Facilities & Transportation Supervisor (354)

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Job description

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.

LSF is looking for a talented Facilities & Transportation Supervisor who wants to make an impact in the lives of children and families.

Purpose & Impact

The Facilities & Transportation Supervisor provides supervisory and administrative support in the areas of facility maintenance, ordering and inventory, transportation, and special projects. Responsible for coordinating and managing duties with responsibility for safety, maintenance, repair, custodial, aesthetic improvements, and landscaping activities. Works with employees, contractors, property managers and service-oriented businesses as needed. Conducts health and safety inspections of vehicles, buildings, grounds and playgrounds. Participates in Quality Assurance efforts.

Essential Functions:

• Oversees the program facilities and ensures they meet all HS/EHS and regulatory requirements.
• Develops and implements systems for building security and maintenance.
• Facilitates Safety Committee to support safe and healthy environments of care at the centers, kitchens and offices.
• Serves as the liaison between HS/EHS and building maintenance contractor(s); ensures that maintenance and repairs are done in compliance with applicable regulations and according to specifications of building owners; maintains appropriate maintenance records.
• Coordinates moving of sites, inventory and supplies as necessary.
• Ensures compliance with ADA, OSHA and other laws and regulations.
• Oversees landscape needs such as mowing lawns, trimming shrubs, sweeping porches, steps and parking lots.
• Recommends changes in working conditions and use of equipment to increase efficiency of work.
• Maintains fire alarm and burglar alarm systems and ensure systems are in good working order.
• Provides input into the hiring and training of maintenance and janitorial staff or contractors as needed.
• Maintains an accurate inventory of all program supplies and equipment in centers, offices and warehouses.
• Ensures that all inspections, licenses and contracts are current and on file.
• Establishes a system to schedule and conduct regular health and safety inspections of all sites. Quickly resolves identified site issues, including safety of playgrounds, parking lots and other areas used by staff, children, parents, contractors, and volunteers.
• Performs playground assessments and provides recommendations for equipment purchases and required upgrades. Provides an innovative approach to minimizing playground related accidents.
• Record, monitor and track inventoried assets. Performs random and scheduled inventory audits.
• Maintains inventory data base of added, deleted and the relocation of program assets.
• Arranges, coordinates, and schedules programmatic transportation requests.
• Provides support for Duval Fleet activities and operates vehicles (e.g. school bus, passenger vans, mini vans etc.). Serves as a driver for transportation for fixed routes, field trips, dental visits and incidental trips.
• Performs ongoing monitoring of all Federal and State transportation regulations and requirements, including but not limited to driver trainings, evacuation drills, bus on board observations, Department of Transportation, pre and post trip inspections.
• Monitors expenditures to ensure compliance with budget constraints. Monitors and tracks parts purchases, maintenance and repairs. Makes recommendations for expenditures.
• Records accidents and incidents. Reports claims to the insurance carrier and coordinates repairs when applicable. Coordinates receipt of insurance certificate requests.
• Recommends changes in working conditions and use of equipment to increase efficiency of work.
• Receive and distribute supplies and equipment from vendors, centers, and or administration offices.
• Assists Center Directors in planning and directing the work of janitors. Supervises assigned staff. Prepares and presents performance appraisals and professional development plans in a timely manner. Takes corrective action as needed.
• Prepares staff schedules and estimates work hour requirements for completion of jobs.
• Provides or arranges for training on "Right to Know" and MSDS and ensures all sites are in compliance.
• Attends workshops and meetings as deemed necessary by the Operations Manager.
• Attends all required staff and parent meetings and activities.
• Develops and supports the professional development plan for staff supervised.
• Maintains strict confidentiality with respect to HS/EHS children, families and staff in accordance with LSF and HS/EHS policies and procedures.
• Performs other related duties as assigned.

Other Functions:

Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above.

Physical Requirements:

Ability to lift 45 pounds on a regular basis and perform heavy labor as needed. Ability to work varied hours including some weekends and evenings. Ability to tolerate moderate to loud noise levels while working. Occasional kneeling, stooping, and bending. Reasonable accommodation may be made for otherwise qualified persons with disabilities.

Education and Experience:

• A minimum of a bachelor's degree in Business or related field.
• Three years of experience in facilities maintenance or related field, one of which must be in a supervisory role. Demonstrated knowledge of general building maintenance and facilities management is required. Previous experience with contracting preferred. Bus Driver "trainer" experience highly desirable.
• Bilingual preferred: English/Spanish or English and other languages present in the local area.

License, Certification and Screening:

• Valid Class B Commercial Driver's License with "P" Passenger and "S" School Bus Endorsements. Valid Florida Driver's license and insurable under agency policy.
• Also required: Certification in First Aid and CPR within six months of the date assigned to this position and successful completion of a Level II background screening and drug screening prior to hiring.

Knowledge, Skills and Abilities:

• Knowledge of state and local regulations governing the transportation of children to and from school.
• Knowledge and ability to use common maintenance tools and equipment.
• Knowledge of basic operations, tools, and terms used in building maintenance work.
• Knowledge of plumbing, painting, and other light facility maintenance.
• Knowledge of federal, state and local safety and building code requirements.
• Knowledge of safe and thorough cleaning and sanitation practices.
• Knowledge of regulations associated with the prevention of occupational diseases and injury, including the exercise of universal precautions and the prevention of contamination.
• Knowledge of school bus transportation systems.
• Possess basic math skills including, addition, subtraction, multiplication, division and figuring percentages and overtime.
• Exceptional organization skills and attention to detail are required and the candidate must be able to meet designated deadlines.
• Ability to coordinate efficient routes with service and educational schedules.
• Ability to communicate ideas and instructions verbally and in writing.
• Ability to read, analyze and interpret general training/informational materials related to facilities and technical procedures related to health and safety.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to make recommendations and develop implementation strategies based on valid conclusions.
• Ability to interpret an extensive variety of instructions and communicate them to other employees.
• Ability to drive a variety of motor vehicles necessary to complete work assignments.
• Strong oral/written communication and training skills.
• Must demonstrate sensitivity to our service population's cultural and socioeconomic characteristics and needs.

Principal Accountabilities:

• Team player with co-workers and central service office staff.
• Cost effective program operations.
• Adherence to agency policies and management practices.
• Effective staff management and leadership.

Why work for LSF?

LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.

Amazing benefits package including:

• Medical, Dental and Vision
• Teledoc (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
• Note: Head Start employees paid time off and holiday schedule may differ
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