Administrative Assistant

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Job description

Job Description

Propose and implement systems for maintaining organization for the Principals

Perform various administrative tasks, including typing, emailing, scanning, filing, copying, mailings, etc.

Monitor incoming emails/ phone calls and respond/distribute/file

Type meeting notes, field reports, memos, etc. and distribute

Calendar and time sheet management and input

Manage Continuing Education requirements to ensure maintenance of various licenses

Arrange mandatory company meetings under direction of Principals

Assist with scans of original blueprints and altered drawings

Schedule and organize Lunch & Learn presentations in the office from outside companies/vendors

Assist with maintaining all kitchen supplies inventory and keeping neat conference room and lobby appearances and manage catering orders for meetings

Assist with PowerPoint presentations and set up all equipment for internal meetings/presentations

Manage special projects as needed

Perform all other duties as assigned by your supervisor or manager

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