ACCOUNTS PAYABLE SPECIALIST

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Job description

Overview:
Under the supervision of the Accounts Payable Supervisor, the incumbent will pay invoices in accordance with Finance Department policies and procedures as well as Seminole Hard Rock Support Services internal controls.

Responsibilities:
Essential Duties & Responsibilities

Process, with high level of accuracy, emailed invoices as well as those delivered by internal team members from warehouse.

Interfaces internally with employees and co-workers to determine exactness of materials/services received, Purchase Orders placed, and invoice matches PO and items or services received.

Process only invoices received by the warehouse in Stratton- Warren.

Runs and sends out remittances to vendors for payments made.

Work with the vendors to ensure we are current on our accounts.

Reconcile AP statements to ensure our accounts do not go on credit hold.

Communicate with vendors when short pays occur and they question the short pay.

Assist with GL breakdown of various larger company-wide invoices.

Exercises analysis, problem-solving, decision-making and prioritization on a daily basis.

Remains proficient in computerized accounting systems and embraces automation and business processes to drive efficiencies and controls.

Identifies challenges in processes and assists with pinpointing solutions to increase efficiencies.

Promotes affirmative public/employee relations, displays a positive demeanor and exhibits exceptional interpersonal skills at all times.

Ensures that Finance Policy and Procedures are adhered to and observed.

Maintains a clean, safe, hazard-free work environment within area of responsibility.

Ability to work independently with little supervision or as part of a team.

Must adhere to the company Policies and Procedures.

Performs all other related and compatible duties as assigned.

Qualifications:
Two or more years of clerical/office experience

Strong Microsoft Office skills including Word and Excel

Proficient in Power Point Presentations

Experience with 10-key adding machines

Ability to add, multiply, divide and calculate weighted averages and percentages

Strong organizational skills and attention to detail

Personable and ready to offer quality service to staff, vendors and guests

Ability to read, write and interpret policies, instructions, etc.

Experience with scheduling and preparing space, equipment and materials for on and off site meetings

Occasional lifting and moving of items up to 39 pounds

Good command of the English language with ability to provide internal and external correspondence on the behalf of the Department

As part of the Seminole Hard Rock Support Services employment process, final candidates will be required to complete a background check. These background checks may include, but are not limited to:

Criminal Background Check

Drug Screen

Disclaimer: While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).

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