Administrative Assistant

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Job description

Administrative Assistant will support a commercial office space/business center with multiple tenants of varying business types. You will have the opportunity to interact with professionals and their customers on a daily basis as you are the friendly face they will see as they go about their day in the business center. A heart for customer service, a commitment to professionalism, and the willingness to adjust to various changes or procedures will be key qualities in this role.

Responsibilities

Open and close the building

Greet visitors

Receive, route and deliver mail to tenants

Answer phone calls: route to appropriate tenant, if necessary and answer questions regarding rental space

Provide tours to prospective tenants

Communicate with tenants in a professional and courteous manner

Respond to tenant questions and concerns in timely manner and escalate concerns to management when necessary

Collect, document and track payments from tenants on a monthly basis

Follow up with tenants who are past due

Track tenants' lease expiration dates for renewal

Organize/manage the electronic filing system and keep it up to date

Maintain and update internal information logs

Schedule and document reservations for on-site conference room use

Promote vacancies to usher in new business

Assist with meeting and event preparation

Maintain and report any building needs and improvements

Enforce Building Rules and Regulations

Provide administrative support as needed

Create, edit, revise or update documents as needed

Communicate basic internal announcements via social media

Coordinate and manage office events

Assist executives if needed

Work closely with in-house counsel on tenant concerns and lease issues

Must be on site, Full-time Monday through Friday 8am to 5pm

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer. Other duties or projects may be assigned in addition to this general overview of the job.

Requirements

Qualities and Capabilities Needed

Minimum of 2 years working in a professional office setting

Some knowledge or experience with DocuSign

Property Management experience strongly preferred

High School diploma or GED required

Intermediate knowledge of Office 365

Microsoft Word, Excel and PowerPoint

Microsoft Outlook, Dynamics CRM and SharePoint

Must be organized and have strong attention to detail

Friendly, attentive and upbeat personality preferred

Ability to handle confidential information with discretion

Not only does Datex Inc. accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Datex is proud to be an equal opportunity workplace!

All candidates undergo E-Verify work authorization, background check, and reference verification. You must be authorized to work for any U.S. employer without sponsorship.

Benefits

Medical, Vision, Dental and Life/Disability Insurance available

Paid Time Off and Paid Holidays

401K

Supportive leadership environment

Datex will consider qualified applicants with criminal histories in a manner consistent with local Fair Chance Hiring Ordinances.

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