Senior Executive Administrator - DHS with Security Clearance

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Job description

Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview STI-TEC is seeking Senior Executive Administrator to provide administrative services to Department of Homeland Security, Cybersecurity and Infrastructure Security Agency, Cybersecurity Division. Essential Job Function Conduct research, prepare reports, handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Provide internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures (SOPs), and general administrative compliance.
Provide SME in office administration, records management, knowledge management, task allotment and tracking, quality control and assurance.
Facilitate the coordination, response, and monitor of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures.
Coordinate and prepare travel arrangements, authorization, and vouchers utilizing the CISA travel system.
Write and edit memos, develop spreadsheets, file, and copy documents.
Assist in preparing correspondence, briefing materials, draft talking points, and reports for review/approval by Government staff.
Coordinate and schedule internal and external meetings, organize, and maintain calendars (to include priority management of request) for CSD staff.
Coordinate media appearances/interviews and congressional meetings/briefings in accordance with DHS and CISA policies and procedures.
Review and confirm meeting invitations which includes reviewing the following: correct title, purpose, agenda, documents, and verifying the appropriate list of attendees.
Take meeting minutes/notes, providing executive summaries and action items for Government approval, and distributing once approved.
Ensure Compliance with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures; drafting responses to written request; correcting and completing clearance documentation.
Ensure Compliance with the Plain Writing Act of 2010 for all applicable communications and ensure all communication includes the appropriate tone and style for the intended audience.
Review/analyze the accuracy of grammar, spelling, punctuation, and clarity of writing for internal and external communication.
Provide logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations.
Assist in planning and facilitating working sessions and other efforts as needed.
Organize briefing materials and action items and prepare binders as needed.
Assist with record management by reviewing, filing, scheduling, and archiving documents.
Ensure the management of records is in accordance with the DHS Records Management Policy.
Assist with providing all aspects of meeting and conference planning, coordination, and execution to include identification of stakeholders, provision or advance booking of appropriate meeting space, timely preparation and delivery of meeting invitations and letters of invitation, preparation of agendas, briefing materials, and name tents and name badges, and writing and distributing meeting notes and action items. Minimum Qualifications Minimum 10 years of experience managing or directing executive strategies involving executive secretariat guidelines.
Public Trust (Clearance requirement) Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at or you may call us at .583.9900. This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

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