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Program Associate, Government & Public Affairs
Advanced Medical Technology Association
2024-09-22 22:40:41
Washington, District of Columbia, United States
Job type: fulltime
Job industry: Government & Defence
Job description
Purpose of Position
To provide administrative support, oversee departmental functions, and support the Government Affairs and Public Affairs departments' activities.
Essential Duties of Position
- Responds to phone and e-mail requests for information from AdvaMed members, staff, and the public
- Supports department in communications and scheduling with constituents, including the AdvaMed Washington Heads of Office, working groups, and general membership, as well as with prospective AdvaMed member companies
- Provides administrative support and assistance to department head and team, including expense report preparation; Maintains departmental staff's schedules and the department calendar
- Serves as a liaison with all AdvaMed departments supporting department to ensure internal information flow and collaboration
- Manages and updates working groups, database, and email lists for department, including keeping Nimble/Salesforce current
- Coordinates regular department meetings, working group meetings, and additional events, including materials, scheduling conference rooms, and working with IST on meeting logistics
- Provides administrative support for Board and CEO-level meetings
- Tracks and invoices department budget; works with the finance, accounting, and legal departments on contract review, PO submissions, and invoices
- Coordinates with membership team to support recruitment and retention
- Supports the development of materials for briefings and advocacy
- Prepares, proofreads, edits, distributes, updates, and maintains department documentation and information, including briefing materials, correspondence and mailings, meeting announcements, agendas, minutes, and comments
- Oversees and manages internal and external meetings: Determines calendar(s), schedules conference rooms, catering, and technical needs; disseminates meeting agenda, materials, and minutes; prepares invitations, correspondence, and registration; executes last minute policy changes into materials as needed
- Prepares, tracks, and invoices department budget
- Completes special projects, as assigned
- Travel Requirements: 5%
- Hybrid Work Policy: Resident Worker - 3 days onsite per week
- Supports and/or builds working relationships with internal and external groups
- Excellent interpersonal skills, professional and tactful conduct, and ability to maintain confidentiality
- Ability to understand and execute complex verbal and/or written directions
- Effective verbal communication, written communication, proofreading, and presentation skills
- Ability to understand, interpret, develop, and communicate company policies and procedures
- Ability to work independently, to organize and prioritize workload, and manage multiple competing projects
- Strong attention to detail
- Experience with meeting/conference planning
- Advanced proficiency in the use of relevant Microsoft Office Suite software; GoToMeeting, and other virtual meeting platforms
- Understands the concepts of a customer relationship management system, Nimble/Salesforce experience preferred
- Minimum Education Required: High school diploma required; Bachelor's degree preferred
- Minimum Experience Required: 2+ years of relevant experience preferred
- Travel Required: Up to 5%
- Hybrid Work Policy: Resident Worker - 3 days onsite per week
- Starting Range: $55,450 - $61,60
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