Office Manager/Executive Assistant with Security Clearance

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Job description

M9 Solutions , Washington, DC M9 Solutions is dedicated to providing IT services and solutions to the Federal Government by mobilizing the right people, skills, clearance levels, and technologies to help organizations who desire improved performance and modern, sustainable change. M9 has provided quality IT services and support to more than 30 Federal Agencies and multiple commercial customers nationwide. Our capabilities include digital transformation, software development, cloud migration, applications & infrastructure, cybersecurity, data delivery & analytics, and IT talent solutions. M9 Solutions is seeking an Office Manager/Executive Assistant to work on a government contract for a client located in Washington, DC. Candidates must have the ability to obtain a Top Secretclearance. Responsibilities Maintain and coordinate the senior management's calendars and office schedules. Work closely with senior management to schedule appointments and arrange meetings, ensuring guests are cleared into the building and escorted as needed, as well as reserving meeting rooms and inviting relevant participants, as required. Arrange travel for senior leadership and assist office staff with travel planning, ensuring timeliness and accuracy. Assist travelers with the submission of travel vouchers for all travelers at the conclusion of each trip. Screen telephone calls, visitors, and incoming correspondence. Handle all tasks required to arrange service calls concerning administrative, logistical, and IT support. Order office supplies, maintain supply inventory and arrange for maintenance and repair of office equipment. Organize representational events in the specific department and elsewhere, prepare guest lists, escort VIP guests, and coordinate the escort of other guests with staff members as needed. Maintain standard operating procedures (SOPs) for the office in compliance with specific organizational requirements. Advise and assist other staff members to ensure understanding and compliance with established SOPs, requesting guidance from senior staff members as necessary. Required Skills and Qualifications Excellent customer service and multi-tasking skills, including planning and management of conferences and representational events. Intermediate knowledge of and experience with the Microsoft Office Suite and ability to learn department or office databases as required. Strong oral and written communications skills and tact when interfacing with other offices, individuals, and institutions. Ability to prioritize and work on tasks simultaneously in a fast-paced environment. Three (3) years of administrative/office management or relevant experience required. Possess a High School Diploma. Possess a Top-Secret Clearance; however, a Secret Clearance with the ability to obtain a TS may also be accepted. Preferred Skills and Qualifications Prior knowledge and experience with the Federal Travel Regulation (FTR) preferred. Familiarity with a variety of computer systems, including travel systems, preferred. Some familiarity with basic foreign policy, economic and development principles and international institutions is preferred. Full-Time Employee Compensation M9 Solutions' pay range for this position is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include, but are not limited to, responsibilities of the position, education, experience, knowledge, skills, abilities, as well as internal equity, location, alignment with market data, applicable bargaining agreement (if any), or other law. M9 Benefits - Salary Range $60,000 - $180,000 USD M9 Solutions LLC is an Equal Opportunity Employer - AA/EOE/W/M/Vet/Disabled. M9 Solutions, LLC (M9) is a Federal contractor and an Equal Opportunity Employer. M9 is subject to Executive Order 11246, which requires government contractors to take affirmative action to ensure that equal opportunity is provided in all aspects of their employment. Please click here to complete M9's Voluntary Self-Identification Form and then email it to . Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact M9's Human Resources Department at or at . With 14+ years of proven delivery and steady growth, M9 Solutions is a unique small business with credible past performance and key capabilities offering project management services, solution architects, business analysts, program managers, technical architects, and technical consultants. M9 was recognized as an Inc. 5000 Fastest-Growing Private Companies in 2021, 2020, 2019, 2018, 2017, 2016, and 2012. M9 Solutions believes that work should be fun, rewarding, and something everyone can be excited about. We offer a competitive compensation package and value diversity in driving the vision of the company. F 7.2-27 REV - 6 01/24/2023

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